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Extra Help - Office Support Specialist - Pharmacy College Administration

University of Illinois Chicago
United States, Illinois, Chicago
Jun 15, 2025
Extra Help - Office Support Specialist - Pharmacy College Administration Extra Help - Office Support Specialist - Pharmacy College Administration This Position is temporary and limited to 900 hours. Hiring Department: Pharmacy College Administration Location: Chicago, IL USA Requisition ID: 1035488 Hours per Week: 37.5 Posting Close Date: Sunday, June 22, 2025 Salary: The rate of pay for this position is 25.50 per hour. About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. This position is generally not eligible for most benefits. Information regarding benefits can be found on the Employee Benefits webpage. Position Summary Under the supervision of the Executive Assistant, the Extra Help Office Support Specialist will support the administrative functions of the Retzky College of Pharmacy. This includes managing administrative tasks, ensuring smooth operations, and providing excellent customer service to all. The Extra Help, Office Support Associate will serve as a resource to college administration, employees, students, and visitors of the college. Duties & Responsibilities Screens calls and visitors, determines needs and handles routine inquiries, requests, or problems. Manages incoming mail, responds to routine items, and accordingly distributes remaining correspondence to recipients. Keyboards confidential and technical material, transcribes, records, and composes correspondence/reports. Maintains calendars, schedules commitments, and notifies relevant staff of deadlines. Coordinates unit projects, meetings, conferences, travel arrangements, service requests, and room reservations, regularly monitoring progress and updating parties involved. Establishes, modifies, and maintains comprehensive files and record systems, including confidential materials. Obtains cost estimates and quotes for goods, services, and general supply purchases; researches products and makes recommendations as needed. Processes financial forms/transactions, maintains budget awareness, and adheres to all university policies on contracts and p-card/t-card purchases. Maintains the unit's intranet site and distributes news and announcements to the unit as requested. Compiles/distributes information for unit publications. Attends meetings as requested, participates in and contributes to meetings. Maintains inventory records for the unit and will have purchasing responsibilities. Plans, organizes, assigns, and reviews the work of the unit's office support interns and participates in their selection, training, supervision, and evaluation. Performs duties listed in lower level of this classification and other related duties as assigned. Perform other related duties and participate in special projects as assigned. Minimum Qualifications High school diploma or equivalent. Any one or combination totaling two (2) years (24 months) from the categories below: College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) Work experience performing office/clerical activities, including the use of computer systems. One (1) year (12 months) of work experience comparable to the second level of this series. Preferred Qualifications Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Knowledge of computers and computer systems (including hardware and software) to enter data, or process information. Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience. Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one. Ability to understand written sentences and paragraphs in work related documents. Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). Ability to apply general rules to specific problems to produce answers that make sense. Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). Ability to choose the right mathematical methods or formulas to solve a problem. Ability to provide guidance and direction to subordinates, including setting performance standards and monitoring performance. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/15233?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. 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