New

Inventory Accountant - Contract - $25+ Hourly

Vaco
$25.00 - $30.00 / hr
401(k), retirement plan
United States, Kentucky, Louisville
Jun 06, 2025
Position Overview A confidential, inventory-focused business is seeking a skilled Bookkeeper to manage daily financial operations, support accurate reporting, and maintain inventory accounting processes. This is a hands-on role requiring attention to detail, a strong grasp of GAAP principles, and the ability to collaborate cross-functionally with operations and leadership. Key Responsibilities Accounting & Bookkeeping Maintain the general ledger and ensure accuracy of daily financial records. Own all bank account reconciliations and resolve outstanding historical items. Reconcile Balance Sheet accounts, with emphasis on: Inventory: Maintain accurate tracking, valuation, and reconciliation. REQUIRED EXPERIENCE. Deferred Revenue: Properly record and track customer prepayments. Assist leadership and an outsourced CFO with 4-5 month rolling cash flow forecasts. Support monthly close by identifying and correcting discrepancies. Apply year-end adjusting journal entries with full documentation and clarity. Manage accounts payable, vendor payments, and ensure adherence to approval protocols. Oversee staff expense reimbursements and help implement clear reporting policies. Inventory Oversight Understand accounting implications of inventory movements, kitting, and staging. Partner with warehouse/operations teams to ensure inventory accuracy. Assist in implementing standard costing methods, including purchase price, freight, labor, and repair inputs. Process Development & Systems Actively use and contribute to the company's accounting procedural manual. Help develop and refine financial and operational Standard Operating Procedures (SOPs). Recommend and implement process improvements for efficiency and accuracy. Office & Vendor Management Maintain relationships with key vendors (e.g., office equipment, cleaning, utilities). Track and order office supplies within budget. Success in the First 90 Days All bank accounts are fully reconciled through the latest month. Balance Sheet is clean, accurate, and clearly documented. Active cash flow forecasting is in place and reviewed monthly. Accounting files are organized and ready for controller review or audit. Inventory reconciliation is completed using a standard cost approach. Office systems and vendor processes are streamlined and documented. Qualifications Demonstrated experience preparing GAAP-compliant financials. Strong bookkeeping and reconciliation skills, especially for inventory-heavy businesses. Proficiency with QuickBooks Online and Excel/Google Sheets. Solid understanding of inventory accounting, standard costing, and deferred revenue principles. Strong organizational skills and the ability to work independently with minimal supervision. Preferred Experience Familiarity with systems such as Shopify, Rippling, or Cin7 Core. History of building or improving accounting systems and reporting workflows. Comfortable using AI tools to enhance productivity and accuracy. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.