Clerical Assistant 3 - Torrance State Hospital

Are you ready to start a new chapter in your clerical career? If so, consider joining our Human Resource office at Torrance State Hospital as a Clerical Assistant 3. This position allows you to utilize your specialized skill set to complete a full-range of timekeeping functions in support of staff across three shifts. Apply today to unlock your career potential with our dedicated team of professionals!

As a Clerical Assistant 3, you will be responsible for time and attendance duties involving checking and verifying information in the database, entering accurate data, and notifying employees to enter leave as needed. Specific duties include receiving daily attendance and overtime (OT) reports from departments and initiating communication with managers and supervisors to obtain missing information in order to resolve questionable information. You will be responsible for ensuring work schedules and meal periods are accurate, addressing any changes as needed. Courteous and attentive customer service skills are essential, as you will be communicating with employees and supervisors to address payroll issues or questions. You will have the opportunity to work closely with the central office time advisor to update overtime information to remain in compliance with the pension reform as well as correct errors or update information in response to audit reports and exception reports for overtime thresholds.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Torrance.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must have at least one year of experience performing the full scope of timekeeping duties in support of staff working across three different shifts in a 24/7 facility that manages civil and forensic operations.
• You must have at least one year of experience performing timekeeping duties and maintaining pay rules and leave for multiple bargaining unit contracts.
• You must have at least one year of experience processing transactions, updating errors, and running time reports in SAP.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.