Asset Management Coordinator

Responsible for providing intermediate administrative support to the Asset Management team in the Region.

RESPONSIBILITIES:

• Performs and creates efficient processes for clerical duties to include copying, binding, filing, scanning, etc.
• Responds to phone, email, fax, and other inquires; takes messages, greets, and directs others to appropriate person(s) for assistance.
• Coordinates calendars and necessary travel accommodations (i.e. flights, hotel, car rentals, etc.)
• Executes routine documents and communications.
• Maintains files, invoices, and data in Yardi system and performs data entry.
• Produces departmental reports, submittals, presentations, etc.
• Schedules appointments and meetings; may be asked to attend meetings.
• May conduct basic market research and gather information for projects, reports, and presentations.
• Provides assistance at off-site events as required.
• Process and submit expense reports for the SVP, Asset Manager and Director of Construction.
• Provide assistance with office management duties.
• Handles all FedEx related shipments for SVP, Asset Management.
• Assesses department needs and offers suggestions to solve basic problems.
• Participate and attend Company and Department specific events; Ability to travel as needed
• Acts in accordance with the values of the company and complies with all company processes and procedures.
• Completes other duties as assigned.

DEPARTMENT SPECIFIC DUTIES:

• Maintains tenant contact information and property data in CUB.
• Creates service agreements/ contracts for vendor/ contractor signatures.
• Organizes property files and processes utility, property operations and commission invoices in Yardi. Resolve billing discrepancies.
• Assists in obtaining tenant and vendor insurance certificates and processes new vendors. Transfers utility accounts for newly acquired/vacant properties.
• Prepares monthly tenant back charges.
• Ability to provide administrative support to other regions, as needed.

QUALIFICATIONS and ADDITIONAL DETAILS:

• Bachelor's degree preferred; High School diploma or GED required.
• Minimum of 3+ years of previous experience.
• Excellent written and oral communication skills.
• Perform accurate and thorough data entry tasks, ensuring data integrity and precision.
• Demonstrate a commitment to excellence, and sound judgment.
• Excellent organizational skills.
• Adaptable to work assignments and work flow.
• Ability to work on-site in the office up to 4 days per week.
• Strong working knowledge of Microsoft Office products with emphasis on Outlook, Excel, PowerPoint and Word.
• Working knowledge of Yardi strongly preferred.
• Ability to collaborate and work as part of a team; readily assists others.
• Flexible with respect to work schedule.
• Ability to remain composed under pressure, comfortable working in a fast paced environment.

ADDITIONAL DETAILS: CenterPoint Properties is an equal opportunity and affirmative action employer (F/M/Disability/Vet/Sexual Orientation/Gender Identity). Qualified candidates will be contacted regarding next steps in the recruiting process. CenterPoint Properties offers employees a competitive compensation package which includes an annual target bonus, medical, dental, and vision insurance, 401(k) and more. Relocation assistance is not available for this position.