HR Administrative Assistant

At The Vomela Companies our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you're focused on creating big things for global and local brands, we will help you build a career you can be passionate about.

Apply now to find your place at Vomela.

Job Summary

The Administrative Assistant is responsible for running and coordinating day-to-day administrative duties at The Vomela Companies.

What You'll Do...

• Operate as first point of contact for visitors and employees, inbound phone call and faxes
• Operate telephone console to field and receive incoming calls, forward calls correctly, take messages, announce arrivals for appointments to the appropriate manager or employee
• Provide general office support, organize and schedule appointments, manage all calendars for the conference rooms
• Distribute mail, correspondence memos, letters, faxes and forms
• Assist the executive, administrative, operations, marketing, sales and HR teams
• Perform project work/administrative tasks that are project related for other corporate functions
• Be a welcoming host/hostess, greet everyone who approaches you, when appropriate offer a beverage and a place to sit while the visitor waits for their party or escort/direct the visitor to their destination
• Continuously identify and suggest ways to improve the administrative process within the company
• Manage workflow by ensuring deadlines are met and work is completed correctly
• Enter Daily Timecards for all Temporary employees and submit hours to the vendors every Monday
• Generate memos, emails, analytics (Using MS Excel) and reports as needed
• Ordering of office supplies and assume responsibility of office equipment, by notifying proper channels
• Assist in training new hires regarding office norms and resources
• Assist with Recruiting for production staff
• Complete all other duties as assigned

What You'll Bring...

• High School Diploma, College degree in HR preferred, or equivalent experience
• At least 2 years of experience performing day-to-day HR administrative duties
• Must possess solid organizational skills and demonstrate initiative
• Maintain confidentiality and ability to manage workload and prioritize work
• Must be reliable, composed, accountable and maintain trust. Must present professional well-groomed and courteous image
• Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.