Program Assistant I

Job Summary:

The Program Assistant I is an independent and multifaceted position reporting to the Associate Director of Finance and Administration within the Department of Psychiatry. This position will provide comprehensive office administration and support, which encompasses the execution of office management processes and facilities management. This position will perform a variety of activities such purchasing, assisting with onboarding, addressing facilities requests, contract negotiations, and participating in/maintaining emergency response protocols. The Program Assistant I will also be a main point of contact for the Department and as such, will need to know and understand all relevant processes, policies, and workflows top successfully respond to inquiries, address concerns, problem solve, and propose changes to processes when necessary.

Key Responsibilities:

• Assist with completion of annual university-wide space and lab inventory and audit, review of contracts and MOUS.
• Utilize request and tracking systems for space usage, requests for facilities issues.
• Participate in management of space for the department at AHSB.
• Trouble shooting technology issues in the conference and public spaces.
• Monitoring and fulfilling requests for Office and Breakroom Supplies for AHSB.
• Monthly processing of invoices for department services.
• Process funding deposits as needed.
• Maintain Emergency Response Documentation and Processes.
• Participate in annual Training or Education with department on responding to Emergency Situations (Weather, Active Shooter, Power Outages, etc.).

Work Location:

Onsite - this role is expected to work onsite and is located at the University of Colorado Anschutz Medical Campus, in Aurora, Colorado.

Why Join Us:

The Department of Psychiatry is one of the largest units in the University of Colorado School of Medicine and is comprised of 5 Divisions. The CU Department of Psychiatry sets the standard for Education and Training of leaders in psychiatry and mental health care, conducts ground-breaking Research that aims to eradicate suffering due to psychiatric and substance use disorders, provides ready access to state-of-the-art mental health preventions and interventions across the continuum of care, and collaborates with the community and other key community members to promote well-being among all Coloradans.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Four (4) years of relevant program support or administration experience.
  
  
  
  • A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years.
  
  
  
  

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with Microsoft SharePoint, Smartsheet, COR360, EMS, Marketplace or Concur.
• Experience with contract negotiations.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Ability to work with minimal supervision.
• Ability to juggle and prioritize multiple requests.
• Ability to exercise tact and diplomacy when dealing with stakeholders at all levels.
• Attention to detail and the ability to organize and complete complex projects and to work under tight deadlines.
• Experience with Microsoft Office Applications (Word, Excel, and PowerPoint).
• Knowledge of general procurement, or accounting concepts.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Kristin Owens, kristin.owens@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by June 15^th, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $53,390 - $66,203.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.