Quality Assurance Specialist - Documentation

Spectraforce Technologies
United States, Illinois, North Chicago
Jun 02, 2025
Job title: Quality Assurance Specialist - Documentation (100% on-site) Location: North Chicago, IL 60064 Duration: 1 year with possible extension Schedule: 8:00 AM start, M-F, 40 hours per week Top skills/requirements for the candidate: Excellent keyboarding for document/data change-control management using electronic systems Proficient with use of standard office computer applications, emphasis with data export tools and pivot tables Proactive, communication and collaboration with Supervisor and Team members. Asks questions as necessary and escalates concerns to Supervisor. Efficient work planning, self-checking, execution, and accountability without requiring excessive direction Detailed in assessment, execution, verification, and administration of electronic document change control; does not include scientific content review. Required years of experience, education, and/or certification: Associate's degree. HS graduate with equivalent certification(s) may be considered in lieu of degree Scientific document management experience using an electronic document management system Preferred (but not required) regarding skills, requirements, experience, education, or certification: Highly preferred: Direct experience Document Management System e.g., Viva Vault (OneVault), Advanced Excel Skills, Outlook, TEAMS, SharePoint. Preferred: Scientific Degree or familiarity with general scientific terminology for pharma use, Work environment (i.e., group setting vs individual role): The candidate will be an individual contributor within an R&D Scientific Compliance group that supports a broad variety of topics and processes in a comfortable, collaborative onsite office setting. Other notable details about the environment from the hiring manager about this role Candidate will be directly responsible to the Document Strategy and Training Team Lead for their document management 'processes and systems' training and guidance/assignments with increasing individual worktime as performance merits What positions/background experience do you feel are successful in this role Candidates shall have good business communication skills, a solid knowledge of Microsoft office applications, emphasis with Excel tools, and prior experience document change control management. Purpose: Coordinate and execute document change-control processing activities working directly with the Document Strategy Team (DST) Lead in R&D Global Scientific Compliance; and collaborate with the Learning Management Team, Quality Assurance Documentation Center, and scientific-community business units. Education and Training: The position requires a bachelor's degree or equivalent certification(s), with relevant technical business-oriented document management using an advanced electronic document management system (DMS). Company-specific documentation processing and systems training, and assignments' guidance will be provided by the DST Lead. Individual responsibilities will increase as confidence grows. Testing is not a required prerequisite for this position. Candidate's company-specific training is typically read-and-understand for applicable processes and procedures to enable support of various scientific document management responsibilities and assignments. General Requirements and Skills: Excellent keyboarding for document/data change-control management using electronic systems Agile use of standard office computer applications and multi-communication modes, e.g., Microsoft 365 applications, SharePoint. Proactive, transparent communication and collaboration with DST team leadership and other teams' members in a fast-paced team-oriented environment. Readily self-coordinates and organizes inputs from multiple communication pathways. Raises key questions when necessary. Efficient work planning, self-checking, execution, and accountability without requiring excessive direction. Detailed in assessment, execution, verification, and administration of electronic 'process and procedure' technical document change control; does not include scientific content review. Highly preferred: Direct experience with an advanced DMS or document management platform, e.g., Viva Vault (OneVault), Microsoft 365, SharePoint. Preferred: Familiarity with general scientific terminology, e.g., chemist, biologist, instrument, analytical testing, study, clinical, active ingredient, drug product. Logistics: The candidate will work within a Document Strategy Team (DST), embedded within the Global Scientific Compliance group, within the larger Development Sciences R&D area. The work environment is a modern, comfortable, collaborative onsite work-setting.