Executive Assistant

The Opportunity

The Executive Assistant (EA) will provide essential administrative support to the Vice President of Strategy, Planning, and Operations as well as the Senior Director of Marketing Strategy and Operations. These leaders drive the operational foundation of the marketing organization - translating high-level business goals into actionable marketing strategies, priorities and roadmaps, acting as a key partner to ensure GMO is operating efficiently and in full alignment with our business objectives. You will work closely with senior management teams, prioritize and coordinate both internal and external communication endeavors. Successful candidates will have a history of maintaining confidentiality, exercising judicious decision-making in varied situations, and a preference for working within a fast-paced environment.

What You'll Do

• Manage and coordinating intricate calendars, schedules, and project timelines across multiple teams, resolving scheduling issues and handling logistics for time-sensitive situations and international collaborations.

• Maintain high levels of confidentiality and discretion related to corporate activities and decisions.

• Build and fostering cross-functional relationships, supporting internal executive and external outreach.

• Provide timely responses to communications across various channels, with contact potentially occurring outside normal business hours.

• Represent Adobe in a positive light through prompt follow-through, sound judgement, and excellent communication.

• Coordinate travel arrangements and preparing expense reports for executives.

• Manage team access to shared databases, handling purchase orders, and coordinating team events, including offsites and all hands meetings.

• Create and edit agendas, reports, and other documents to support organizational objectives.

• Manage equipment, software, and office issues, and maintaining department communications and materials.

What You Need to Succeed

• Bachelor's degree or equivalent work experience

• 5+ years of experience in an executive assistant role supporting senior executives, preferably within a high-tech environment.

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.

• Flexibility to work outside normal business hours as dictated by business needs.

• Experience with international travel, passport, and visa management strongly preferred.

• Ability to work on-site 3-5 days a week, with occasional travel to other office locations.

• Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.

• Remarkable organizational skills and precise written and verbal communication.

• Demonstrates a strong appetite for learning, as well as competence in business judgement and discernment, skilled at identifying and prioritizing tasks with logical decision-making.

• An outstanding communicator who confidently engages with professionals across various levels.

• Embodies the 'lean in' mentality, demonstrating flexibility, being an exceptional teammate with positive demeanor, preserving calm in high-pressure situations.

• Energized individual excels in dynamic settings, solving problems creatively, managing multiple tasks efficiently, and responding quickly.

• Always on a quest for knowledge, demonstrating a hunger to learn and adapt to new tools, processes, ideas, and skills as necessitated by evolving team's needs.