Executive Coordinator

Are you ready to make an impact? Join ANAB, the largest multi-disciplinary accreditation body in North America, with offices in Washington, D.C., and Fort Wayne, IN. We partner with government regulators, industry leaders, and top organizations worldwide to safeguard health and safety, protect the environment, and uphold the quality of goods and services. Our work supports the development of national and international policies and standards, and we conduct rigorous assessments to ensure our clients meet the highest standards of competence and compliance.

At ANAB, professionalism is valued, teamwork is essential, and our employees are leaders. We are proud of our reputation for precision, integrity, and delivering value to our stakeholders.

About the Role:

The Executive Coordinator provides high-level administrative support to the Executive Director and Human Resources, ensuring efficient daily operations, effective communication, and seamless coordination of schedules, meetings, and projects. This role requires exceptional organizational skills, discretion, and professionalism in handling sensitive information while supporting executive leadership and HR functions. This position is based in Fort Wayne, IN.

Key Responsibilities:

Administrative & Executive Support:

• Manage and coordinate calendars, meetings, and travel arrangements for the Executive Director and Human Resources Director.

• Prepare agendas, materials, and minutes for meetings, ensuring follow-ups are tracked and completed.

• Draft, edit, and proofread correspondence, reports, presentations, and other documents as needed.

• Act as the primary point of contact between executives and internal/external stakeholders.

• Maintain filing systems and records, both digital and physical, ensuring confidentiality.

Human Resources Support:

• Assist the HR Director with administrative tasks related to employee onboarding, benefits coordination, and compliance tracking.

• Maintain personnel files, HR databases, and ensure accurate documentation.

• Help coordinate HR-related events, training sessions, and meetings.

• Assist with recruitment activities, including scheduling interviews and corresponding with candidates.

Project Coordination & Special Initiatives:

• Support company-wide initiatives and projects by managing deadlines, tracking progress, and coordinating with stakeholders.

• Conduct research and compile data for executive decision-making.

• Assist in preparing reports, presentations, and documentation for board meetings, leadership updates, and HR initiatives.

Office & Event Coordination:

• Plan and organize company meetings, retreats, and events, ensuring smooth execution.

• Liaise with vendors, service providers, and office staff as needed.

• Maintain office supplies inventory and place orders as required.

Knowledge and Skills Required:

• Communication Skills: Written, verbal, listening

  • Customer service support and problem solving.

  • Proficient written and verbal communication, listening, and interpersonal skills, and ability to always act with respect and integrity.

• Administrative Skills: Attention to detail, timeliness

  • Ability to demonstrate administrative discipline.

  • Proficient organizational abilities.

  • Record keeping - ability to accurately create, maintain, and retrieve records.

  • Ability to prioritize projects, handle a multitude of activities simultaneously, and pay thorough attention to detail.

• Behavioral skills: Ethical, professional, interpersonal

  • High level of discretion and confidentiality in handling sensitive information.

  • Professional demeanor and ability to balance respect, decisiveness and tenacity when dealing with others.

  • Demonstrated capacity to embrace change.

  • Ability to manage work under pressure.

• Operational skills: Planning, coordination, quality principles

  • Appropriate level of understanding of the business, third-party accredited conformity assessment system and value-added assessment services, including personnel involved in the process, outside influencers, etc.

  • Understanding of quality principles, continuous learning, customer focus and service, and teamwork and partnering skills.

• Technical skills

  • Proficient with Microsoft Office applications.

  • Proficient keyboarding skills.

  • Proficient with ANAB platforms.

  • Problem Solving: Strong problem-solving abilities and proactive mindset.

• Autonomy

• Fulfills responsibilities with reasonable oversight under the direction of a Director of Human Resources or above.

Education & Experience:

• High school diploma or equivalent is required. At least 2 years of experience in an administrative or executive support role, preferably in a corporate or HR environment, is required. Event planning and coordination experience a plus.

Work Environment:

• Office environment. Occasional overnight domestic travel may be required. This position is not amenable to working remotely without prior approval.

Compensation & Benefits:

ANAB offers a competitive compensation package, including:

• 403(b) retirement plan with matching contributions

• Generous paid time off (PTO) plan

• Comprehensive medical, dental, and life insurance options

• Additional optional benefits to support your well-being

Why Join ANAB?

If you're passionate about influencing global standards, working with diverse teams, and driving excellence in laboratory accreditation, we want to hear from you. Join ANAB, where your expertise makes an impact, your leadership shapes industries, and your career can reach new heights.

ANSI National Accreditation Board is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.