Sr. Administrative Assistant

Our Company

Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

Adobe is seeking an outstanding and motivated Executive Assistant to join our GenStudio Team in San Francisco, CA. This is an outstanding chance to support two Senior Directors and their Engineering Team, playing a crucial role in the daily operations and success of the team. You will work in a fast-paced environment where your outstanding organizational skills and proactive attitude will be highly valued.

• Manage complex calendars, including scheduling meetings and resolving engagements.
• Coordinate travel arrangements; preparing detailed itineraries, acquiring travel visas, and addressing contingencies.
• Prepare, submit, and track expense reports.
• Plan and coordinate logistics for large meetings, group events, and off-sites.
• Manage space planning with the leadership and facilities teams.
• Act as a back-up to other assistants within the organization.
• Purchase and track hardware, software, and office supplies.
• Handle and maintain confidential materials with discretion.
• Generate purchase requisitions and project expenses with the finance department.
• Build and maintain team distribution lists.
• Coordinate new hire logistics, including seating arrangements and equipment needs.
• Support and own special projects as needed.

• BA/BS degree or minimum of five years related experience in high tech or similarly paced industry.
• Experience supporting Directors and Senior Directors.
• Demonstrated proficiency in Microsoft Office applications and Slack.
• Strong organizational skills, attention to detail, and timely follow-through.
• Experience with cross-functional collaboration across the company.
• Ability to balance multiple tasks and excel in a fast-paced environment.
• Flexible and able to deal with change and uncertainty.
• Strong interpersonal skills; integrity and discretion are essential.
• Confident decision-making skills.
• Outstanding written and verbal communication skills.
• Execution and follow-through on tasks is a must.
• Ability to work well with all levels of management, staff, and outside contacts.
• Ability to travel between the San Francisco and San Jose offices.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Adobe is proud to be an Equal Employment Opportunityemployer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.comor call (408) 536-3015.