CIED Operations Manager - CAMPUS ONLY RECRUITMENT

This is a CAMPUS ONLY recruitment. Only current employees, or former employees with current Preferential Rehire rights will be considered for this position. Former employees with Preferential Rehire rights should apply through the external candidate gateway and identify themselves as such in their application to be considered for this position.

Current UCSC employees must apply to the job posting in the Internal Candidate Gateway. If you accessed this recruitment through the Internal UCSC gateway, you can apply via the "Apply" button at the bottom of this job posting. If you accessed this recruitment through the external gateway, you should access the internal job posting by going to the jobs.ucsc.edu weblink and clicking the "Internal UCSC Applicants" button.

If you are a current UCSC employee and apply through the External Candidate Gateway, you will not be considered for this position.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 06-11-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Center for Innovation and Entrepreneurial Development (CIED) supports the development of an entrepreneurial mindset. CIED helps students incubate their ideas to establish an entrepreneurial mindset that inspires them to succeed in their education, business and life. CIED provides a like-minded community of entrepreneurs and access to founders that support student-led innovation. In addition, CIED also supports entrepreneurship through an academic program that covers intro to entrepreneurship, operational aspects of entrepreneurship and client-facing internships, as well as through business pitch opportunities and talks.

More information can be found at: https://crown.ucsc.edu

JOB SUMMARY

Under general supervision, the CIED Operations Manager uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues, administers a defined operational program and analyzes and resolves problems. The CIED Operations Manager is responsible for overseeing the administrative services of CIED and reports directly to the Faculty Director. The administrative responsibilities under the purview of this position include the following areas; financial oversight, event planning and logistics, support of Entrepreneurship training programs (in coordination with Crown College) and fundraising support. The CIED Operations Manager works with all levels of the University from upper administration to students as well as with community members.

APPOINTMENT INFORMATION

Budgeted Salary: $92,550 - $108,100/annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Part-time, Fixed
• Percentage of Time: 65%, 26 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: ADMIN OFCR 3 (007377), Grade 22

Travel: Never or Rarely

JOB DUTIES

25% - Administration and Program Planning and Support

• Creates administrative systems to manage CIED programs and initiatives such as grants research and compliance, internship programs, and tracking for student certificate progress. Works with the Office of Registrar in developing student certificate progress tracking systems.
• Coordinates CIED programs and initiatives, such as research, mentorship programs, academic initiatives, student teaching, outreach programs and initiatives and creates new administrative procedures for such programs
• Coordinates communications for Faculty Director and Program Manager, including calendaring, and general Faculty Director's office email. Edits documents for correct grammar, punctuation, and spelling and formats final copy to conform to campus standards.
• In the capacity as the official CIED Record Keeper, maintains CIED filing system, following campus policies on confidentiality, privacy, and records retention.
• Assists Faculty Director, Program Manager, faculty, and private partners in the research and development of the CIED Studio: A Co-working Hub for Student Entrepreneurs and future Start-Up Incubator; creates management systems and serves as manager of incubator and studio serving faculty, students, private partners, and clients.
• Provides support to the Faculty Director and Program Manager in the development of longer-range and strategic plans.
• Supports the Program Manager's supervision of student staff and interns, may supervise student staff.

20% - Event Management

• Acts as manager for CIED and partnered programs, lectures, and special events.
• Works extensively with student partners such as Student Creativity Empowerment and Entrepreneurship (SCEE) and Santa Cruz Works to develop programmatic cooperation and provide logistical support across events.
• Assists with event publicity and press releases. Leads the development of all marketing materials.
• Coordinates event logistics; e.g. venue, catering, etc...

20% - Fundraising, Grant and Sponsorship Research

• Works directly with UCSC Career Center in supervising CIED intern program(s), Community Foundation of Santa Cruz to provide grant opportunities to the CIED Faculty Director and Program Manager; develops new partnerships at UCSC, across the UC system, and in the greater community.
• Works with outside partners to obtain sponsorships.
• Track current and past student engagement for fundraising and promotion
• Cultivate annual giving.

15% - Financial Support

• Works with Financial Analyst and Budget Coordinator as well as UCSC Department Financial Affairs departments to create invoicing and payment systems.
• Requests purchase orders for programs, services, and materials using the campus Cruzbuy system.
• Makes online and off-campus purchases for CIED.
• Creates and processes expenditures and reimbursements, entertainment, travel, honorarium, and equipment rental. Advises faculty and staff regarding policies and procedures as needed.
• Develops guidelines and processes for awards, coordinating with units across campus. Creates payment and recording systems and facilitates both program awards and contest payments.
• Processes payments and prizes for events

10% - Curriculum Planning and Development

• Works closely with Crown College and outside partners, assists with the delivery of courses, programs, and certificate development with the Faculty Director and Crown Provost.
• Facilitates delivery of CIED program at Crown College by serving as contact for CIED with Crown College in curricular matters.
• Provides information to Crown CAM to support the development and approval of new program courses.
• Works with Crown's CAM to oversee the quarterly schedule of CIED classes and teaching assignments.
• Works with Crown Preceptor to oversee and track CIED/Crown course enrollment.

10% - Academic and Staff Human Resources

• Works collaboratively with Crown College CAM and the academic personnel office (APO) in the faculty recruiting and hiring processes.
• Assists the recruitment and application process for new CIED program faculty into the Crown College system and assists new faculty hires with onboarding.
• Assists with training and supervision of CIED interns and serves as liaison between CIED and UCSC Career Success.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent experience
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Strong skills in short-term planning.
• Strong skills in analysis and problem-solving.
• Good verbal communication and active listening skills.
• Good written communication skills.
• Excellent organizational skills with the ability to multi-task.
• Demonstrated interpersonal skills and ability to create, develop, and maintain strong working relationships across multiple educational departments and programs, as well as entities within the private sector.
• Ability to work effectively with faculty, staff and students from a variety of diverse backgrounds.
• Solid knowledge common University - computer application programs, including word processing, spreadsheet and database applications.
• Demonstrated ability to use discretion and maintain confidentiality.
• Demonstrated ability to take initiative, be proactive and meet deadlines.
• Excellent attention to detail.
  

PREFERRED QUALIFICATIONS

• Bachelor's degree

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work a variable schedule.
• Ability to work a variable schedule including evenings and weekends.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.