Accounts Payable and Billing Associate

CLUES
$21.25 - $25.00. (DOQ) - Full benefits package available in accordance with current CLUES policies-includes: medical, dental, vision, critical illness, accident, and life insurance (with AD&D); long term and short-term disability; pre-paid legal services
life insurance, paid time off, paid holidays, retirement plan
United States, Minnesota, St. Paul
May 28, 2025
POSITION SUMMARY The Accounts Payable and Billing Associate is responsible for all aspects of the Accounts Payable process. This includes reviewing and processing check requests, working with staff to submit all supporting documentation on a timely basis, entering all vendors on the ACH payment system in our accounting software, and reconciling payables to the financial statements each month. In addition, the Accounts Payable and Billing Associate will be assigned certain billing duties, as noted below. Department: Administration - Finance/Accounting Reports to: Senior Manager of Finance Location: CLUES St. Paul, MN Office Position Type: Regular Schedule: Full-Time. Generally, Monday - Friday Office hours. Estimated Salary/Pay: $21.25 to $25.00 (depending on experience & qualifications). Benefits: Full benefits package available in accordance with current CLUES policies-includes: medical, dental, vision, critical illness, accident, and life insurance (with AD&D); long term and short-term disability; pre-paid legal services and ID theft protection; retirement plan; educational assistance; paid holidays; and paid time off. ESSENTIAL DUTIES AND RESPONSIBILITIES Accounts Payable Responsible for all the data input, vendor payment (check or ACH payment), company credit cards and oversight involving the accounts payable process. Managing our new AP software add on. Setting up direct deposits for staff and vendors in a timely manner. Ensure check requests are properly prepared and approved, confirming required receipts or other supporting documentation is included. Support staff to ensure accurate check requests and mileage statements with appropriate approvals. Ensure timely payments of vendor invoices and employee expense reports. Accounts Payable payments are made on a weekly basis (Fridays). Maintain Positive Pay reporting from Bremer Bank, accurate accounting records, and monthly reconciliation reports. Perform month-end closing of accounts payable. Manage the accounts payable activities, such as sending follow-up inquiries for receipts, attaching new contracts, tracking gift card logs, and backup to insure the accurate payment of invoices and other related bills. Oversee the accounts payable subsidiary ledger to ensure that duplicate vendors are eliminated. Secure W-9 forms for all existing and new vendors electronically process the year-end Miscellaneous 1099 Forms. Assist Senior Manager of Finance with the accumulation of information for the year-end audit. Maintaining appropriate electronic filing system, ordering check-stock inventory, and Finance Department office supplies. Billing Support the cash receipts process by reviewing and approving regular deposits made by the Accountant II. Perform other billing tasks as needed. General Duties Provide back-up support for grants billing process as needed. Promote the mission, operating values, and agency services of CLUES within the community. Maintain client confidentiality in accordance with HIPAA, agency policies and other applicable laws, regulations, and ethical standards. Carry out all other duties as assigned by supervisor. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties or tasks may be assigned as required. Management may modify, change or add to the duties of this description at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SUPERVISORY RELATIONSHIPS This position does not supervise any staff. QUALIFICATION REQUIREMENTS Education, Experience & Key Abilities* Bachelor's degree (B.A.) from a four-year college or university or two years' experience, or equivalent combination of education and experience. Strong customer service and interpersonal communication skills required. Must be highly proficient with computer technology and knowledgeable in basic computer troubleshooting. Must be well organized and capable of multi-tasking efficiently. Language Skills Effective communication in English, both verbally and in writing, required. Ability to read, analyze, and interpret written materials, including reports, contracts, and proposals. Must be able to read and analyze and interpret accounting, contract and governmental regulations and requirements. Ability to effectively present ideas and information in an organized and effective manner, including writing reports. Ability to maintain accurate documentation and respond appropriately to questions from clients, co-workers, management and external parties. Computer Skills Proficient working knowledge of email software, the Internet, databases, and common Windows-based programs, including Microsoft Office Word, Excel, Teams and PowerPoint required. Experience with accounting software like Paycom and Sage Intacct. Must be willing to attend training to advance technical skills and maintain appropriate skill levels to perform job duties. WORKING CONDITIONS Background check Must pass a criminal background check. As a condition of continued employment, staff person may be required to submit to periodic re-verification of these background checks. ABOUT US Comunidades Latinas Unidas En Servicio (CLUES) is a non-profit leader in behavioral health and human services. The organization was founded in 1981 with a vision for improving the quality of life of the Latino population in Minnesota. Today, CLUES is Minnesota's largest Latino agency. Our mission is to advance social and economic equity and wellbeing for Latinos by building upon our strengths and cultures, uplifting our community, and activating leadership for systemic change. Although our services focus on the Latino family, our experience and capabilities enable us to serve individuals and families from all walks of life including new immigrants and low-income families who dream of a better future. Our programs and services encompass a holistic approach to addressing the complex and interrelated barriers our community faces, including programming that advances Community Wellness, Community Leadership, and Community Prosperity. Our services uphold and celebrate cultural richness and community assets as we connect individuals and families to resources, skills, institutions, and opportunities. We employ a diverse, multi-cultural staff to ensure our services are linguistically and culturally relevant.