ESC Administrative Assistant - 12 month

ESC Departmental Support

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  Front Desk Coverage; Responsible for answering phone calls, voicemails and greeting visitors. Ensuring daily interoffice mail and postal items are sorted for delivery;

  
  
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  Generate invoices for facility users through rSchool;

  
  
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  Credit card reconciliation for business, facilities and special education;

  
  
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  Manage online sale of district assets;

  
  
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  Purchase ESC supplies;

  
  
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  PO entry and invoice coding;

  
  
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  Document scanning;

  
  
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  Budget entry;

  
  
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  Process student record and IEP requests;

  
  

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  Oversight of special education transportation including routing, field trip requests and alternative transportation;

  
  
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  Medicaid management and billing;

  
  
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  McKenny Vento billing;

  
  
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  Process student intradistrict transfer requests;

  
  
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  Process student suspension letters;

  
  

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  Performs various department-specific administrative support tasks;

  
  
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  Complete all other duties as assigned.

  
  

INTERPERSONAL QUALITIES:

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  Dedication to the mission & vision of the Muskego-Norway School District;

  
  
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  Possession of proficient attention to detail;

  
  
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  Ability to understand and follow oral and written instructions;

  
  
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  Ability to learn assigned tasks quickly and adhere to prescribed departmental and District procedures and policies;

  
  
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  Ability to collaborate and interact with staff, students, public visitors, and coworkers in a professional manner;

  
  
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  Possession of effective oral, written, and listening communication skills;

  
  
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  Ability to manage confidential information in a professional manner;

  
  
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  Ability to operate at a high level in a high-volume, fast-paced environment.

  
  

PHYSICAL DEMANDS: Must be able to remain in a stationary position for long periods of time; occasionally required to move about inside the office to access file cabinets, office machinery, etc.; consistently and repetitively operates a computer and other office machinery such as calculation devices, copy machine and/or computer printer; regularly required to communicate and exchange accurate information with administration, staff, and the public.

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  Education: Required - High school diploma or its equivalent; Associate's Degree or higher in a related field is preferred.

  
  
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  Strong customer service-minded approach when working with parents, staff, and students.

  
  
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  Excellent organizational skills and the ability to work independently, problem-solve, and prioritize tasks.

  
  
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  Ability to maintain strict confidentiality relating to all business, personnel and school district matters.

  
  
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  Commitment to professional standards and ethics.

  
  
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  Excellent interpersonal, oral, and written communication skills including the ability to communicate effectively with staff, parents, members of the community and the Board of Education.

  
  
• Ability to utilize new and existing technology effectively. Advanced working knowledge of computers including, but not limited to, utilization of databases, Gmail, Google Docs, Slides and Calendar, Microsoft Office Suite, the internet, and other related applications. General working knowledge of standard office equipment.

The Muskego-Norway School District Board does not discriminate on the basis of race, color, national origin, sex, religion, age, pregnancy, disability, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District's premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. Additionally, the Muskego-Norway School District does not discriminate on the basis of sex in the education program or activity that it operates, and the school district is required by Title IX and Part 106 of Title 34 of the Code of Federal Regulations not to discriminate in such a manner. This extends to student admissions (as applicable) and employment. All inquiries about the application of Title IX and Part 106 to the school district may be referred to the district's Title IX Coordinators (Julie Kelly, Robin Schrot, or Blake Wieting), to the Assistant Secretary at the U.S. Department of Education, or both.

The employee shall remain free of any alcohol or illegal substance in the workplace throughout his/her employment in the District. As a condition of initial and continued employment, the employee shall be a positive role model for students.

The Muskego-Norway School District Board is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Muskego-Norway School District will take the steps to assure that people with disabilities are provided with reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Julie Kelly, Robin Schrot, or Blake Wieting.