Temporary - PT Finance Assistant

Nestled
in the Southern Appalachian Mountains just south of Asheville, The North
Carolina Arboretum offers acres of cultivated gardens and groomed trails
featuring some of the most beautiful, botanically diverse plants in the region.
We are currently seeking a part-time Finance Assistant. The position will work for up to 35 hours per week and have a pay rate of $20.00 per hour. This is a temporary position as defined by the State of North Carolina and can work 11 out of 12 months each year.

An
affiliate of the University of North Carolina, the Arboretum contains formal
gardens, informal gardens, Greenhouse and Support Facility, Visitor Education
Center, Operations Center and more than 10 miles of trails. The North Carolina
Arboretum Society is a thriving non-profit with a sole purpose of helping The
North Carolina Arboretum further its mission. This position will primarily be
working in Society financial matters but will occasionally aid in all financial
functions.

This will be an hourly part-time position functioning as part of the finance
department and reporting to the Chief Financial Officer focusing primarily on
data entry and recordkeeping. Good verbal and written communication skills will be essential for this position.

Key Responsibilities:

• This position assists
  with the utilization of QuickBooks Enterprise for Non-Profits to maintain
  all of Society bookkeeping. QuickBooks is used for budgeting, cash receipts and disbursements,
  maintaining multiple bank accounts with several banks and foundations, all
  Society accounts payable and accounts receivable, monthly budget reports
  for program managers, tracking of in-kinds gifts, grant and donations made
  to the Society.
• Track and
  maintain financial data for diverse revenue streams in accounting
  software, QuickBooks online. Tasks will require a high level of accuracy
  over many data entries. This will include recording checks, payments, recording
  receipts, credit card transactions and submitted invoices for
  payment.
• Familiarity of
  general ledger and class coding accounting principles include preparing
  and reconciling journal entries and accounts for data accuracy.
• Cash accounting
  following outlined procedures and reconciliation which include deposits
  and departmental business unit cash exchange request.
• General administrative
  office duties include answering incoming calls, receiving mail,
  communicating departmentally on the radio and responding to visitors and
  member requests.
• Support of
  change management strategies and communication plans providing support
  services to Finance Department customers which are campus wide
  departments.

Physical Requirements:

Ability
to sit or remain stationary at a desk for extended periods of time. Frequent
use of hands and fingers for data entry, operating a computer, calculator, and
other office equipment. Occasionally required to lift and move boxes or files
up to 20 pounds. Regular use of keyboard and mouse for extended periods of
time. Primarily works indoors in a
standard office setting, with minimal exposure to outdoor elements.

About the Team

The primary purpose of the Finance Department at the North Carolina Arboretum is to provide strategic financial oversight, stewardship, and accountability in support of the Arboretum's operations and mission. As a 434-acre public garden and affiliate of the University of North Carolina System, the Arboretum relies on the Finance Department to manage budgets, financial reporting, procurement, grants administration, and compliance with state and institutional regulations. This unit ensures the effective use of public and private resources, enabling the Arboretum to deliver high-quality educational programs, research initiatives, and visitor experiences in a fiscally responsible and sustainable manner.

Minimum Education, Experience, and Skills
High school graduate or equivalent with demonstrated possession of knowledge, skills and abilities gained through experience of data entry and financial acumen, or an equivalent combination of training and experience.

Preferred Education, Experience, and Skills
Prefer graduation from a four-year college or university and two years of related work history. Experience using QuickBooks or other accounting systems in a not-for-profit business or organization is also preferred.
.

• Classification: Temporary - PT Finance Assistant
• Position Number: UNCSO-ATNCA4
• Full-Time/Part-Time: Part-Time
• Location: 100 Fredrick Law Olmsted Way, Asheville, NC 28806 USA
• Posting Open Date: 5/27/2025
• Posting Close Date: 6/9/2025

EEO
The UNC System Office (includes PBS NC, NCSEAA, and NC Arboretum) is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.
The UNC System Office (includes PBS NC, NCSEAA, and NC Arboretum) is a VEVRAA Federal Contractor.

To claim veteran's preference, all eligible persons shall submit a DD Form 214, Certificate of Release or Discharge from Active Duty, along with a State Application for Employment (Form PD-107 or equivalent) to the appointing authority.

The UNC System Office (includes PBS NC, NCSEAA, and NC Arboretum) participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

EEO Contact Information
Applicants needing assistance with the application process are asked to contact: recruiter@northcarolina.edu