Senior Program Management Assistant, Project Hire

Idaho National Laboratory is hiring a Senior Program Management Assistant (Project Specialist) to work in our Nuclear Nonproliferation department. Our team works a 10x80 schedule and is based at our DTRA Ft. Belvoir, VA location. This location is approximately 20 miles from our Arlington VA office.

In this role, you will ensure that technical, schedule, and budget baselines are controlled throughout each phase of a project. Provide support for projects by addressing ongoing equipment and staff logistical needs. Manage the delivery of support services, products and services to customers in accordance with individual program, project, and laboratory requirements. Coordinate task activities and ensure all phases of the task(s) are documented appropriately. Responsible for effective and efficient management and administration of project tasks. Identify, promote, and develop plans for new project opportunities, and recommend best business practices. Originate documents such as execution plans, project plans, and operations guidelines. Track team activities and access lists. Coordinate internal/external activities in support of project and customer requirements. You will report to the manager over Nuclear Nonproliferation.

***This is a Project Hire position, anticipated for 1 year***

Responsibilities Include:

• Ensure technical, schedule, and budget baselines are controlled throughout each phase of a project. Provide support for projects by addressing ongoing equipment and staff logistical needs. Manage the delivery of support services, products and services to customers in accordance with individual program, project, and laboratory requirements.
• Coordinate task activities and ensure all phases of the task(s) are documented appropriately. Responsible for effective and efficient management and administration of project tasks.
• Coordinate asset management, program logistics, procurement activities, supporting customers with system needs and questions, process documentation, requirements gathering and administrative support.
• Develop and standardize processes to address project needs including ordering, purchasing, receiving, tracking, deploying and organizing equipment and software for appropriate projects.
• Identify, promote, and develop plans for new project opportunities, and recommend best business practices. Originate documents such as execution plans, project plans, and operations guidelines.
• Interface with customers to identify common needs (including account support and administration) and develop standardized approaches to ensure a high quality of delivery.
• Develop processes and standard operating procedures (SOPs) to support team members with onboarding/offboarding process including the issuance and tracking of equipment and gathering requirements from customers and produce needed process documentation.
• Track team activities and access lists.
• Coordinate internal/external activities in support of project and customer requirements.
• Participate in process improvements and use innovative approaches to develop solutions to problems within established policy.
• Assist in the performance of self-assessments, surveillance appraisals, and audits. Correct identified noncompliance findings and observations. Prepare and submit reports and papers as requested and required.
• May collaborate and provide input for the organization on matters pertaining to its policies, plans, and objectives related to functional areas of responsibility when assigned by manager.
• Mentor other staff and/or subcontractors and train as backup for key functions.

Minimum Requirements:

• Level 4: Bachelor's in Engineering, Information Systems, Physics, Computer Science, Mathematics, or other technical degree and at least 9 years of directly related experience or a master's and 6 years of relevant experience or Doctorate and 4 years of experience.
• Level 5: Bachelor's in Engineering, Information Systems, Physics, Computer Science, Mathematics, or other technical degree and at least 14 or more years of directly related experience or master's and 8 years of relevant experience or Doctorate and 6 years of experience.
• Education in lieu of degree may be considered if there is extensive military background, uniquely applicable experience or highly specialized knowledge. Level 4 requires a High School Diploma or equivalent and 15 years' direct/relevant experience. Level 5 requires a High School Diploma or equivalent and at least 20 years' direct/relevant experience.
• This position requires an active/current Department of Energy (DOE) "Q" and "SCI" clearance or equivalent, which requires US Citizenship.
  
  
  
• Must be willing to work on-site at Ft. Belvoir, VA

Job Information:

• The pay range for this position is: Level 4 ($77,628 - $159,228) / Level 5 ($93,204 - $191,076). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.
• Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.

Physical Requirements

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, and work in an office and field/laboratory environment. The job requires hand/finger dexterity to keyboard or type, handle materials, manipulate tools, and reach with hands and arms. The job requires the operation of job-related equipment and driving a vehicle. The employee may occasionally lift and/or move up to 25 pounds without assistance. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with the public is required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match
• Paid time off (personal leave)
• Employee Education Program (tuition assistance)
• Comprehensive Relocation Package
• Benefit eligibility subject multiple factors, including employment status and position classification.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions.

INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision
Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third party vendors unsolicited.