Associate Project Coordinator Intern

Flexera saves customers billions of dollars in wasted technology spend. A pioneer in Hybrid ITAM and FinOps, Flexera provides award-winning, data-oriented SaaS solutions for technology value optimization (TVO), enabling IT, finance, procurement and cloud teams to gain deep insights into cost optimization, compliance and risks for each business service. Flexera One solutions are built on a set of definitive customer, supplier and industry data, powered by our Technology Intelligence Platform, that enables organizations to visualize their Enterprise Technology Blueprint in hybrid environments-from on-premises to SaaS to containers to cloud.

We're transforming the software industry. We're Flexera. With more than 50,000 customers across the world, we're achieving that goal. But we know we can't do any of that without our team. Ready to help us re-imagine the industry during a time of substantial growth and ambitious plans? Come and see why we're consistently recognized by Gartner, Forrester and IDC as a category leader in the marketplace. Learn more at flexera.com

The Associate Project Coordinator Intern is an entry-level role designed to provide foundational experience in project coordination and management. Working closely with senior team members, the Associate Project Coordinator supports the planning, execution, and monitoring of projects. This role focuses on administrative tasks, documentation, and communication, enabling successful project delivery while gaining exposure to organizational tools, processes, and best practices.

• Provide administrative support for project meetings, including scheduling, preparing agendas, and documenting meeting minutes.
• Update project trackers, logs, and documentation to ensure accurate and accessible records.
• Assist in the creation and maintenance of project plans, timelines, and schedules under the guidance of senior team members.
• Monitor and follow up on assigned tasks to ensure they are completed on time.

• Prepare and format project-related documentation, including reports, presentations, and templates.
• Maintain organized and accessible repositories for project documentation and resources.
• Support the preparation of status updates and project progress reports.

• Act as a central point of contact for basic project-related queries.
• Liaise with internal stakeholders to gather updates, feedback, and inputs for projects.
• Assist senior team members in engaging with clients and stakeholders by preparing correspondence and summaries.

• Participate in on-the-job training to develop foundational project management skills.
• Observe and participate in project meetings to understand workflows and processes.

• Assist in maintaining risk and issue logs, updating statuses, and escalating items as required.
• Contribute to identifying potential risks or issues in projects and suggest basic mitigation actions.

• Review project documentation for accuracy and completeness.
• Assist in ensuring that project deliverables meet organizational quality standards.

• Provide general support to the project management team as needed.
• Contribute to a collaborative and positive team environment by participating in team discussions and activities.

• Basic proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with project management tools, such as Certinia, MS Project, Monday.com or similar software (desirable).
• An interest in learning technical aspects of project management software and tools.
• An interest in learning Snow and Flexera products

• Coordination and Time Management
• Basic organizational skills
• Strong attention to detail

• Problem Solving (basic level)
• Analytical Thinking

• Proficiency in Business English as a minimum (other languages as determined by the local market)

• Strong interpersonal and communication skills.
• Ability to build effective working relationships with team members and stakeholders.

• Pursuing University degree or equivalent in Business, Project Management, or a related field (desirable).

• No prior experience required; internships or part-time roles in a project or administrative environment are beneficial.

• Attention to Detail: Maintains accurate records and documentation, ensuring high-quality outputs.
• Team Collaboration: Actively contributes to a supportive and cooperative team environment.
• Customer/Relationship Management: Demonstrates a professional and proactive approach in communications with internal and external stakeholders.
• Organization & Process: Efficiently manages time and prioritizes tasks to meet deadlines.
• Problem Solving: Approaches challenges with curiosity and a willingness to learn.

• Accurate and organized project documentation and records.
• Effective support provided to senior project management team members.
• Positive feedback from team members and stakeholders on collaboration and contributions.
• Demonstrable progress in learning and applying project management skills and practices.