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Program Assistant (C) - EPT

City of Irvine, CA
$55,868.80 - $87,900.80 Annually
United States, California, Irvine
1 Civic Center Plaza (Show on map)
May 21, 2025
Description Understanding that people are the foundation for success, the City of Irvine seeks a professional with a passion for providing high quality services to join the Human Resources department as a Program Assistant (C) - EPT. This person will play a pivotal role in supporting the Human Resources team by providing confidential administrative support and departmental assistance with exceptional attention to detail for our recruitment team. If you possess strong organizational abilities and are skilled in administrative functions such as front desk support and data processing, the Program Assistant (C) - EPT position is an excellent opportunity for you. This is a continuous recruitment and interested applicants should submit their application as soon as possible. This recruitment may close at any time without notice. Your Impact Coordinate and manage Human Resources administrative functions, prioritizing tasks and projects to support the Human Resources team's daily operations including recruitments, background checks, and onboarding processes. Enter and review a high volume of data in complex systems while appropriately applying policies and procedures. Respond to routine letters, E-mail, general correspondence, and requests for information from the public. Act as a backup to the Human Resources receptionist, maintaining a professional and welcoming environment for employees and visitors. Provide assistance and information to employees and external parties regarding Human Resources programs, policies, and procedures, demonstrating a commitment to excellent customer service. Conduct research, compile, and analyze Human Resources data for assigned special projects and reports. Prepare and present findings to support Human Resources decision-making processes. Create complex Human Resources reports from information in databases. Demonstrate proficiency in Human Resources Information Systems (HRIS) and other relevant Human Resources software applications. Find more information on the Program Assistant (C) - EPT job description. Minimum Qualifications Junior/community college coursework in Human Resources, business, office practices or related field. Four years of increasingly responsible administrative support experience or any combination of education and experience that provides equivalent knowledge, skills, and abilities. May require a valid California driver's license. Best Fit Demonstrates the values of Humility, Innovation, Empathy, Passion, and Integrity. Experience utilizing Workday for recruiting a plus! Exceptional interpersonal skills and a passion for customer service. Strong organizational skills and attention to detail. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines. Strong data entry skills and proficiency in Microsoft Word, Outlook, and Excel. Ability to handle sensitive information with the highest level of confidentiality. Strong working knowledge of state and federal laws related to Human Resources functions. Experience utilizing NEOGOV or similar Applicant Tracking System (ATS) to support recruitment is strongly preferred. Your Team The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine's five values of Humility, Innovation, Empathy, Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values every day. Human Resources strives to maximize the City's organizational performance and deliver high-quality services by providing leadership, expertise, and guidance. Our team is committed to attracting and retaining a highly qualified and diverse workforce. Our service areas include labor and employee relations, classification and compensation, employee benefits, equal employment opportunities, organizational development, employee engagement, human resources information system, and risk management. The Process The selection process will include an examination and conduct a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization. Equal Opportunity Employer The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.