New

Department Head Assistant - College of IST

The Pennsylvania State University
paid time off, sick time
United States, Pennsylvania, University Park
201 Old Main (Show on map)
May 20, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. POSITION SPECIFICS The College of Information Sciences and Technology (IST) is seeking an Administrative Assistant-Senior Support to provide administrative support to three department heads within the college. As part of a centralized administrative team, this position will support the department heads and numerous faculty processes within each department, including hiring, annual reviews, promotion and tenure, and other special projects. This position will report to the Dean's Office Manager. The Department Head Assistant will work both collaboratively and independently to execute this position's responsibilities, which include but are not limited to: Oversee the calendar, travel plans and meeting schedule for each department head. Coordinate regular department meetings and special events including lectures, workshops and recognition events Coordinate itineraries for faculty hiring, create and manage search materials, provide support to faculty search committees and manage relevant Workday tasks as needed Provide support to department heads related to faculty annual reviews, sabbaticals and 5-year reviews, as well as faculty onboarding activities Support faculty members and department heads in the promotion and tenure and non-tenure line promotion processes, ensuring high quality dossier preparation and submission. Work closely with the dean's office to confirm accuracy in materials and adherence to timelines Manage department expenses and provide support to the department heads in overseeing the department budget Create, proof and edit department head correspondence, including presentations, proposals, reports and summaries. Review and check documents for completeness, accuracy and conformance with applicable college and university-level guidelines, regulations and procedural requirements Additional Qualifications: Demonstrated ability to be proactive and to take initiative Familiarity with faculty processes, including promotion and tenure Ability to respond to changing priorities and to be detail-oriented Excellent interpersonal and communication skills and ability to work effectively with confidential information Work Arrangement: This position is eligible to work in a hybrid schedule every week, with 3 days in the office and 2 days remotely, as determined by the supervisor and the needs of the role. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines