Executive Assistant

The Division of Business and Finance supports the instructional, research and public service activities of ECSU by providing sound and prudent leadership in the management of fiscal and physical resources, ensuring regulatory compliance and providing timely delivery of services to faculty, staff, students and other constituents of the university.

The primary purpose of the position will be to provide high-level administrative support to the Vice Chancellor of Business and Finance by conducting research, preparing statistical reports, handling information requests, and performing administrative duties such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Executive Assistant serves as a liaison between the Vice Chancellor and internal/external stakeholders, manages key functions related to budgeting and risk management, and ensures smooth execution of office priorities.

Interpersonal Skills: Prioritizes and negotiates organizational needs regarding meetings, timeframes, and deadlines. Exercises delegated authority to speak on behalf of the administrator
regarding a variety of administrative and programmatic matters.

Knowledge-Program: Demonstrates significant knowledge of the goals, priorities, and commitments of the administrator and operational structure. Demonstrates considerable
knowledge of the programs and culture of the organization. Applies knowledge of strategic goals,
organizational practices, and critical polices, laws, rules, and regulations that impact the mission of the organization. Work requires an awareness of internal and external constituents and organizations with which the administrator's commitments must be coordinated.

Problem Solving: Analyzes and resolves unusual and novel situations based on significant
knowledge of organizational activities, administrator's priorities, and delegated authority. Exercises
independent judgment and understands the impact of the decisions on the administrators' role and commitments. Ability to coordinate and facilitate solutions with internal and external
organizations and constituents within delegated authority from the administrator.

Planning and Organizing: Uses judgment and independence to make changes to schedules and matters of the administrator. Attends administrator's meetings to stay abreast of and prioritize issues. Tracks and monitors pending issues for follow-up and independently develops
agenda for future meetings. Organizes and assimilates documents for agency/university boards, hearings, and/or commission meetings.

Communication-Written: Independently assimilates and composes materials and speeches for
the administrator to use in a variety of settings (i.e. publications, web site, etc.) Edit documents to incorporate the administrator's personal style.

Information/Records Administration: Independently researches information affecting organizational goals and objectives and administrator's decision-making needs. Interprets and
summarizes information based on program knowledge, organizational goals, and priorities.

Budgeting: Exercises responsibility for administering the budget, which includes making recommendations regarding the use and distribution of funds.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Monday-Friday

This position is Subject to the State Human Resources Act.

If there are no applicants in the pool who meet the competency level (knowledge, skills and abilities) required for the position, management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Elizabeth City State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.

Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory criminal background report.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. Elizabeth City State University State University is an Equal Opportunity and Affirmative Action Employer. Elizabeth City State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. State University is an Equal Opportunity and Affirmative Action Employer.