Management Analyst

Avion Solutions Inc., an employee-owned company, seeks candidates for a Management Analyst to support the Rapid Capabilities and Critical Technologies Office. This position is based in Aberdeen Proving Ground, MD.

Job Responsibilities/Duties:

• Maintain daily and operational calendars and manage scheduling for the HMIF Program Office Leadership.
• Draft, review, and send communications on behalf of the HMIF Program Office Leadership IAW established templates, formats, and policy.
• Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings (Teams).
• Answer and respond to phone calls, communicate messages and information to Program Leaders.
• Manage senior leader travel in DTS.
• Responsible for assisting senior program specialists with assessing, preparing, and providing mission short- and long-range goals, mission and personnel calendars, objectives, and initiatives to be presented to senior leadership.
• Organize, attend, and participate in organizational staff calls, stand-ups, project office tag-ups, working groups, ad hoc, IPTs, or similar venues.
• Assess action items from meetings and engage in the resolution process.
• Propose responses to inquiries based on actions assigned.
• Prepare notes or after-action summaries, track action items, and make recommendations on response for closure.
• Maintain internal task tracker, assign tasks to appropriate team members, and track to completion.
• Assist with daily office operations and prioritization of events based on known activities or guidance provided, such as synchronization and integration of events and activities for the Project Office through coordination, consolidation, and collaboration of information.
• Create, compose, consolidate, and review documentation, e.g., correspondence, briefings, response to inquiries, and talking points for correctness, format, spelling, and grammar before sending out for approval or signature.
• Assist with special projects where multiple functions are involved, coordinating actions, clarifying responsibilities and timelines for completion, and consolidating data, as necessary, and reviews to ensure accomplishment of objectives, timeliness, and acceptability.
• Consistently develop and sustain cooperative working relationships and ensure visitor authorization requests (VARS) are prepared when needed.
• Assist in the efficient operations/administration of the Project Office.
• Recommend policy and business practice changes to enhance operational efficiencies.
• Other duties as assigned.

Required Experience:

• Bachelor's Degree required.
• Proficiency in MS Office.
• Previous experience working with and in an office led by high-ranking Senior Leadership.
• Experience working with internal/external taskers.
• Experience managing CIV travel in DTS.
• Experience serving and managing mission/information demands of executive members of the Army or DoD staff.
• Must be a US Citizen and have a DoD Secret Security Clearance.
• Must be able to travel up to 25% of the time. US travel only.

Preferred Qualifications:

• Proficient in arranging travel utilizing DTS.
• Ability to work in a dynamic, high-paced work environment.
• Exceptional oral and written communication skills.
• Excellent Organizational Skills.

Equal Opportunity: Avion Solutions, Inc. reaffirms its belief in equal employment opportunity for all employees and applicants. Avion Solutions, Inc. is an Equal Employment Opportunity Employer and a VEVRAA-governed Federal Contractor who affords equal employment opportunity to protected veterans and people with disabilities. Avion Solutions, Inc. provides all employees and job applicants equal employment opportunities in hiring and promotion without regard to age, sex, sexual orientation, marital status, race, religion, color, veteran status, genetic information, physical or mental disability, national origin or any other reason prohibited by law.