Administrative Assistant 3

The Clinical Law Program at the UNM School of Law is a law firm where advanced law students represent real-world clients under the guidance and supervision of School of Law faculty.

We are seeking an Administrative Assistant with strong organization and communication skills to join our law firm's admin support team. The ability to communicate in conversational Spanish is highly preferred. This position will have shared responsibilities that support essential office operations and will provide direct support to multiple law practice areas. The support duties will include, but are not limited to:

* Answering phones, greeting clients and maintaining a welcoming front desk environment

* Composing thorough and accurate written communications

* Scheduling and maintaining conference rooms for client meetings

* Following established opening/closing procedures for the office

* Records management of confidential client files, both physical and digital

* Assisting clinical law students with office procedures and protocols

The ideal candidate will be able to manage multiple tasks, demonstrate professionalism and work efficiently in a structured, fast-paced legal and academic environment.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

* Front desk experience in an office or educational environment

* Ability to effectively communicate in Spanish

* Experience with records management or database programs

* Demonstrated ability to work effectively with individuals at all levels of an organization

* Proficiency with Microsoft Office or Microsoft 365

* Experience maintaining confidentiality

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.