New

Office Administrator

Spectraforce Technologies
United States, Washington, Renton
May 07, 2025
Job Title: Office Administrator Duration: 03 months (possible extension) Location: Renton, WA Timings: 08:30 AM - 05:00 PM Job Summary: Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for the traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for executive-level internal and external events. Provides guidance for less experienced employees. Works under limited supervision. Position Responsibilities Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement. Creates, edits, and maintains electronic and written communication requiring Word, PowerPoint, Excel, and SharePoint knowledge. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability through Outlook for efficient use of time. Coordinates with the appropriate focal to support the acquisition and maintenance of resources. Orders and maintains office supplies. Schedules conference rooms and provides video conference support to others. Plans and implements logistics for executive level internal and external events. Occasional travel may be required. Skill and ability to: collect, organize, synthesize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources. Knowledge of client's organizations, processes, program plans, policies and procedures, and products required to effectively perform functional responsibilities of the occupation. Knowledge of techniques to help identify a customer's organization, capabilities, practices, support resources, preferences, problems, and other constraints in order to provide effective product support and technical issue resolution. Skill and ability to work with sensitive information, safeguarding confidential information and working with it dispassionately. Ability to utilize technological tools (e.g., PC's, web sites) and business system applications to manage, synthesize, and interpret data relevant to workloads, responsibilities, problem identifications and resolutions. Ability to operate relevant personal computing hardware (e.g., personal computers, software, printers, and storage media) and standard software (e.g., word processing, graphics packages, spreadsheets/databases). Ability to speak and/or read a language other than English as required for the successful completion of occupational duties. Basic Qualifications (requires skills/experience): Must have experience in coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges. Must have current hands-on experience using Microsoft Office Products like Outlook, PowerPoint, Excel, and Word. Must have experience providing administrative support to multiple customers such as executives, managers, and staff members. Must be flexible and work under limited supervision. Must have the ability to support multiple tasks and shifting priorities. Preferred Qualifications: Bachelor's Degree or Higher ( Masters) Advanced in Microsoft Excel Spreadsheet.