Cal Teach Program Assistant

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 06-12-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Cal Teach works within the Physical and Biological Sciences to support students to explore and prepare for secondary math and science teaching careers.

More information can be found at https://calteach.science.ucsc.edu

JOB SUMMARY

Cal Teach is a University of California systemwide program that was launched on all UC undergraduate campuses in 2005-06 to increase both the quantity and quality of new K-12 science and math teachers. At UC Santa Cruz, Cal Teach provides academic and professional preparation for science, math, and engineering majors who are exploring teaching careers. The primary activity of the program is to offer K-12 school-based internships and associated coursework for undergraduate science, math, and engineering majors. After completing the baccalaureate degree, Cal Teach students may enter a teaching credential program or simultaneously pursue work as a teacher and a credential, and the program provides some support for graduates into their early teaching careers. As a unit within the Physical and Biological Sciences Division, Cal Teach cooperates and coordinates with academic departments in three divisions (Physical and Biological Sciences, School of Engineering, and Social Sciences), and with the Division of Undergraduate Education, the Graduate Division, and the Student Affairs Division.

Under the general supervision of the Cal Teach Director, the incumbent provides administrative and program support to program staff and faculty. The incumbent serves as the first contact to the program for students, the campus community, and the public. The Cal Teach Program Assistant holds substantial responsibility for planning and implementing effective procedures for running the office and supporting the internships and other Cal Teach activities and events. Frequent communication across units is accomplished by the Program Assistant, who must establish and maintain positive working relationships within the campus community. The incumbent helps in recruiting new students and advises and supports prospective and current students on requirements and procedures for participating in Cal Teach and preparing for teaching careers while completing a science, math, or engineering major. The Program Assistant may select and supervise one or more student assistants each year.

APPOINTMENT INFORMATION

Budgeted Salary: $28.47 - $29.79/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Part-time, Variable
• Percentage of Time: 50%, 20 Hours per Week
• Days of the Week: Mon-Fri. Routine weekday start and end times are negotiable.
• Shift Includes: Day. Some evening or weekend availability is desirable, but not required, for special events.

Employee Classification: Career appointment

Job End Date: 6/30/2027, with possibility of extension

Work Location: UC Santa Cruz Main Campus

Union Representation: CX Union

Job Code Classification: 004722 (BLANK AST 3)

Travel: Never or Rarely

JOB DUTIES

85% - Program Administration and Support

• Duties will include a selection of the following items. Regular coordination with the supervisor will ensure a reasonable workload is maintained.
  • Serve as first contact by email, phone, and in person for the Cal Teach program. Provide program information to students, the campus community including campus-wide advising staff, and the public. Maintain a professional and student-friendly office environment and student lounge.
  • Serve as Cal Teach's liaison with divisional and campus business offices. Facilitate and coordinate financial transactions for Cal Teach staff, students, and host teachers. Prepare initial purchase order requests, travel reimbursement requests, etc. Maintain a working knowledge of UC travel and entertainment policies and web resources to advise and assist with all Cal Teach business processes. Maintain cooperative communication with central business services offices.
  • Establish and maintain electronic files on Cal Teach students and events for routine use by the entire Cal Teach staff. Update student and host teacher FileMaker database for tracking student and host teacher participation. Assist in determining appropriate data elements, database structure, and reporting. Extract data from the database to facilitate effective program operations.
  • Support the administration of the Cal Teach internship program, including facilitating TB testing, fingerprinting, and travel reimbursements. Support the planning and implementation of activities to help students prepare for standardized tests, including reimbursement for testing expenses. Help define and refine sustainable policies, communicate with students about policies, and apply policies appropriately.
  • Work with the Education Department, Social Sciences Division staff, and the Cal Teach director to meet the administrative needs of the lecturers and their courses.
  • Establish and maintain financial and administrative records for unit.
  • Order and stock office supplies and special-needs materials.
  • Arrange special events in consultation with the director and internship coordinator. Design and produce invitations, schedule rooms and facilities, and arrange for catering. Participate as a host at events as requested to oversee arrangements and present material as appropriate.
  • Help to develop, monitor, and update the Cal Teach website.
  • Draft correspondence. Gather data and produce tables and charts for correspondence and reports. Produce and distribute correspondence, reports, and other documents.
  • Provide administrative and project support to the director and internship coordinator.
  • Other duties as assigned, including support of grant-funded and other projects.

15% - Student Advising and Recruitment Support

• Duties will include a selection of the following items. Regular coordination with the supervisor will ensure a reasonable workload is maintained.
  • Support Cal Teach student recruitment efforts by planning and implementing recruitment events. Research, write, prepare, and distribute informational materials. Identify and participate in recruitment opportunities in coordination with other campus units.
  • Create and maintain updated files of individual Cal Teach students in conjunction with advising sessions. Maintain database of student records in conjunction with downloaded data from campus databases. Maintain e-mail listings of Cal Teach students and routinely notify students of matters concerning them or of possible interest to them.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent experience.
• Written communication skills sufficient to articulate information clearly and interact professionally with a culturally and linguistically diverse population of students, teachers, administrators and staff in one-on-one or small group settings.
• Oral communication skills sufficient to articulate information clearly and interact professionally with a culturally and linguistically diverse population of students, teachers, administrators and staff in one-on-one or small group settings.
• Experience using or ability to quickly learn new technological tools and skills, including word processing software, web browsers, spreadsheets of medium complexity, desktop publishing software, and databases.
• Ability to research and apply new information.
• Ability to maintain a friendly, service-oriented, welcoming office environment for students, university staff, and community partners.
• Ability to meet deadlines, maintain strict attention to detail, and work accurately with frequent interruptions.
• Ability to exercise flexibility, initiative, good judgment and discretion, particularly with sensitive or confidential matters.
• Ability to work well independently as well as part of a team.
• Ability to work effectively with students in the program, including possible student workers.

PREFERRED QUALIFICATIONS

• Knowledge of the California teaching profession, including the credential process and requirements.
• Knowledge of science, mathematics, and engineering majors and/or of K-12 science and math teaching careers.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to safely perform the physical requirements necessary to move light to moderate objects up to 60 lbs., with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.