Chief Executive Assistant

Ready for more than just a job? Build a career with purpose.

At Lactalis in the USA, we're committed to providing meaningful opportunities for our people to learn, grow, and thrive-whether you're just starting your journey with us or looking to take the next step in your career. From day one, we offer the tools and support to help you succeed.

As the world leader in dairy, Lactalis is a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Each day, we're proud to produce award-winning dairy products that bring people together.

In the US, we proudly offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with a growing family of ethnic favorites like Karoun, Gopi, and Arz.

At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We foster a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.

Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us shape the future of dairy.

From your PASSION to ours

Lactalis Midwest Yogurt, part of the Lactalis family of companies, is currently hiring a Chief Executive Assistant based in Minnetonka, MN.

As Chief Executive Assistant, this role provides high-level administrative support to the MidWest Yogurt (MWY) Leadership Team. Responsibilities include managing complex calendars, coordinating travel, preparing documents (reports, presentations, agendas, correspondence), and maintaining confidential information. This position also requires collaboration with internal and external stakeholders to ensure alignment with company objectives and values.

From your EXPERTISE to ours

Key responsibilities for this position include:

• Complete and follow-up on tasks as delegated by the MWY GM & other Leaders.
• Maintain and proactively coordinate calendar and travel & meeting schedules of CEO and Leaders.
• Responsible for coordinating all Board Books (monthly basis), Budget Books (semi-annually) and 3 Year Plan (annually).
• Initiate and/or lead special projects (short and long term) and Event Planning.
• Maintain notes and files to assist in the preparation of reports, presentations and Executive Leadership Team meetings of the Business Unit (BU).
• Create, update and prepare for distribution correspondence, memorandums, reports, agendas, time-off schedules, etc.
• Tactfully screen telephone calls, incoming mail and external meeting requests.
• Independently manage hotels and travel bookings & expenses reports for the General Manager and his team.
• Organize 1 or 2 seminars for the BU.
• Demonstrate commitment to a safe working environment that promotes the health and well-being of all employees and that will further contribute to the Company's overall performance and success.

From your STORY to ours

Qualified applicants will contribute the following:

• Bachelor's degree in business administration, communications or a related field is preferred.
• 5+ years of professional working experience, ideally in a role that directly supported an Executive in an international environment.
• Proficiency with Microsoft Office tools, especially Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated experience with video conferencing platforms and other online tools to facilitate smooth communication and operations.
• Proven experience working directly with C-suite executives (CEOs, COOs, CFOs, etc.), understanding their needs, and effectively supporting their roles.
• Ability to prioritize tasks, manage time efficiently, and keep track of various responsibilities and deadlines.
• Ability to schedule and manage meetings in a complex environment, planning the logistics and coordinating all the relevant aspects.
• Expertise in organizing all aspects of executive travel, including booking flights, accommodations, and ground transportation.
• Ability to determine priorities and allocate time and resources effectively to ensure accomplishment of a specific objective with method and rigor.
• Ability to compose emails, reports, and correspondence professionally. Strong verbal communication for interacting with internal and external stakeholders.
• Willingness and ability to travel occasionally as business needs require.

At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career.

Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities.