Education Programs Administrator

Job Details

Job Description

Job Summary

The Education Programs Administrator is responsible for the ongoing administration of the Phase 1 Year 2 Sidney Kimmel Medical College (SKMC) curriculum. This position works collaboratively with the Phase 1 Director, Block Directors, 12 Thread Directors, specialty content leaders, faculty lecturers, and small group leaders to ensure optimal delivery of these integrated courses throughout the year. This role requires support of all operational elements for the Year 2 curricular programs. The Education Programs Administrator is the sole point of contact for every aspect of the SKMC curriculum for students in their second year of medical school.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manage successful implementation and execution of the curricular year and all its components, including complex and high-level scheduling, room reservations, curricular calendar maintenance, providing technology support, tracking student participation and absences, task completion, program evaluations, and administrative duties (such as communication, meeting scheduling, and event arrangement).
• Communicate with SKMC faculty regarding deadlines and track the successful completion of all action items, escalating issues or decisions when necessary.

• Ensure accurate and timely content on the Canvas learning management system, coordinate and manage content uploads, and control leadership/faculty/staff user access.

• Possess a significant understanding and interpretation of the entire SKMC curriculum to support faculty and administrative processes effectively.

• Manage faculty recruitment for each individual course session including lectures, labs, team-based learning, and patient panel sessions.

• Independently create and maintain detailed documentation of all continuous quality improvement measures for the SKMC curriculum annually. Contribute extremely detailed and accurate documentation for SKMC accreditation.

• Work closely and communicate regularly with SKMC leadership, students, staff, and faculty; maintain accurate databases of documents, timelines, policies, and procedures.

• During periods when students are not in session, complete assigned tasks and projects that support ongoing team needs and enhance the quality of the curriculum.

Competencies (Knowledge, Skills, and Abilities Required):

• Must have outstanding organizational and written and oral communication skills.

• Must have outstanding initiative and be able to problem-solve, adapt, and independently manage competing deadlines and priorities.

• High-level experience with MS Office Suite, Adobe Acrobat Pro, Zoom, learning management systems and databases, and interactive curricular and survey platforms (Nearpod, Qualtrics).

Minimum Education and Experience Requirements:

Education:

Bachelor's degree required. Masters preferred.

AND

Experience:

A minimum of 5 years prior related experience; medical education experience preferred.

Work Shift

Worker Sub Type

Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.