Accounts Payable Supervisor

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

What You Will Be Doing

The Accounts Payable supervisor is responsible for oversight of the AP Team in addition to supporting all functional processes. Ensures compliance with the Firm's payment policy and taxing authorities and recording transactions timely and accurately. Remain vigilant with the rise of payment fraud and suspicious phishing email. Ensure procedures and controls are in place to detect these attempts.

• Supervises A/P Personnel in the day-to-day operation of the Accounts Payable area. Ensures the timely and accurate processing of all invoices, check requests and employee reimbursements for the AP group.
• Delegates, sets objective performance measurements, and delivers performance evaluations for all direct reports.
• Assists with the development of training for Staff and conducting on the job training sessions as needed.
• Export all approved third-party invoices and employee expenses in Chrome River. Verify totals and promptly correct errors once in 3E (Elite).
• Reviews and signs off on daily payments (electronic, manual check, and purchasing cards) for approval appropriateness and compliance with firm payment authorization policy.
• Set up vendors and ongoing maintenance of vendor master file.
• Assists with annual 1099 processing and filings.
• Oversees and approves foreign vendor/currency payments. Reviews daily communication for data exchange with service provider for foreign payments.
• Oversees Purchase Card (P-Card) account program. Ensures P-Card transactions are processed and develops communication for card members to ensure compliance. Administers process for transaction feeds.
• Oversees Firm wide disbursements/cost recovery process for online legal research and other costs. Supervises validation and research for cost and act accordingly to address and resolve impact and reason for same. Coordinates uploads and monitor daily extent report for trend analysis.
• Oversees the processing of journal entries for client costs and working with General Ledger and Billing and Collections on any necessary reclassification of expenses.
• Suggests improvements in processes to increase effectiveness and efficiency of Accounts Payable. Assists in selection and plays an integral role, with implementation and roll out of new systems.
• Oversees outstanding check list and supervises investigation, liaison between Accounts Payable and GL for unclaimed property.
• Troubleshoots systems for data retrieval, data processing and uploads for soft cost and hard costs.
• Supervises month-end/year-end close procedures.

Your Qualifications/What You Bring

• Strong organization skills including the ability to delegate and prioritize.
• Excellent written and verbal communications skills and ability to work cross functionally.
• Ability to work in fast paced deadline driven environment.
• Ability to instruct, coach and train others.
• Proficiency with all Microsoft office products as well as strong aptitude towards systems administration.

• Minimum of 5 years of experience in an Accounts Payable or similar role
• Elite Accounting System experience preferred
• Experience with automated electronic Invoice and T&E system preferred
• Prior Law Firm experience a plus

• Bachelor's degree in accounting or finance preferred.

This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.

Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodations for qualified individuals with disabilities and otherwise as required by applicable law.

For more information about Equal Employment Opportunity, please click here.

For additional information about our benefits, please click here.