Lead Associate, Finance & Operations - PAC (P2)

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world's hardest-to-reach places - over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you're creating positive, irreversible change for children, and the future we all share.

The Role

Save the Children is an outspoken champion for every last child. Drawing on a century of expertise, we work to ensure children's voices are heard, their rights are realized, and their issues are given top priority. In 2014, we founded Save the Children Action Network (SCAN), a separate 501(c)(4) to be the political voice for kids. Together, we work to deliver and inspire programming and advocacy for children in 120 countries, including those right here in the United States. In some of the world's worst disasters, we have led advocacy efforts that ensure children's needs are a top priority. As a result, U.S. policymakers look to Save the Children as the leading expert on childhood, both here at home and abroad.

Save the Children is seeking a Lead Associate, Finance & Operations to support the Policy, Advocacy, & Campaigns (PAC) and Save the Children Action Network (SCAN) teams. In this role, you will report to the Senior Advisor, Finance & Operations and will be responsible for financial accounting entries, award management, timesheet adjustments, tracking budget vs. actuals, monitoring incoming revenue donations, and performing financial data analyses as needed.

Location

Hybrid - Washington DC, Fairfield, CT or Lexington, KY office locations

What You'll Be Doing (Essential Duties)*
*not inclusive of all role responsibilities. May be subject to change

Finance Data Input, Preparation, and Tracking (40%)

• Prepare monthly SCAN bank reconciliation to be reviewed by SCAN Treasurer
• Prepare and submit monthly report of online donations to Finance division for upload to BBEC revenue system
• Upload receipts and apply appropriate coding for monthly credit card reconciliation
• Review receipts uploads and follow up with purchasers as needed
• Submit PAC and SCAN invoices with correct coding to Accounts Payable
• Maintain proper vendor management to include uploading signed contracts to the repository as well as creating and updating spend trackers to verify spending patterns
• Generate monthly Budget versus Actual reports and Life of Award Reports
• Run and review reports to determine financial risks and contribute to development of solutions to mitigate risks
• Prepare and submit timely financial accounting entries with accuracy and proper coding
• Maintain and reconcile investment accounts
• Assist with grant reporting to donors

Award Management (25%)

• Prepare monthly divisional financial dashboard and provide analysis to budget holders on spending trends and budget status
• Along with PAC Finance team, meet with PAC budget holders monthly, or as needed, to confirm planning and alignment between Finance and program staff on funding gaps or underspending
• Responsible for all PAC and SCAN award information being input in AMS (Award Management System); run AMS workflows for each phase of the award life cycle
• Through award reports, review spending on PAC and SCAN awards to ensure adequate and appropriate spending levels
• Serve as a trusted resource for financial questions from budget holders and program staff

Operations Support (20%)

• Responsible for ensuring adequate cash flow in SCAN bank accounts to account for all upcoming expenses
• Uphold grant agreement between SCAN and SCUS, while developing quarterly cash requests to SCUS to replenish SCAN's accounts
• Ensure state charitable solicitation registrations, renewals, and financial reports are accurate and submitted as required
• Update online donation tracker by state to track incoming revenue
• Submit payments and track electoral (501c4) costs per state to ensure compliance with electoral reporting requirements in each state
• Inform the Legal and People & Culture departments when state expansion is planned and ensure appropriate business licenses are on file
• Execute policy evaluations to ensure ongoing compliance
• Develop, implement and maintain/update PAC and SCAN policies as required

Continuous Improvement and Efficiency (15%)

• Ensure new employees are oriented to finance policies and procedures
• Support PAC Finance team as a Timesheet Coordinator to revise previously submitted timesheets when necessary
• Provide data and support for continuous improvement and efficiency projects
• Serve on the Travel Council, which consists of one staff member from each division that can participate in monthly and quarterly meetings to share the division's feedback, challenges and/or issues that staff have experienced with the process or with the service. This would include any issues with our Travel Management Company, Atlas Travel

Required qualifications for the role

• Minimum of a High School Diploma or equivalent, plus at least 3 years of relevant experience
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English
• Proven problem solving, analytical, and organizational skills with ability to successfully balance multiple priorities in a fast-paced environment
• Proven attention to detail and ability to work with a high degree of accuracy
• Proven ability to maintain strict confidentiality and the utmost of integrity

Preferred qualifications for the role

• Experience working in an ERP system to manage day-to-day business activities such as accounting, procurement, and compliance

About Us

We are looking to build an inclusive team at Save the Children. We offer a range of outstanding benefits to support this goal:

• Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
• Health: Competitive health care, dental and vision coverage for you and your family
• Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
• Retirement: A retirement savings plan with employer contributions (after one year)
• Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
• Employee Assistance Program: free and confidential assessments, short-term counseling, referrals, and follow-up services
• Learning & Growth: Access to internal and external learning & development opportunities and mentorships

Click here to learn more about how Save the Children US will invest in you.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

If you require disability assistance with the application or recruitment process, please submit a request to applicantsupport@savechildren.org.