Events Coordinator

University of Arkansas
United States, Arkansas, Fayetteville
346 North West Avenue (Show on map)
Apr 25, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: 04/24/2025 Type of Position:Library Services Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas, Fayetteville Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening. If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations \| OEOC \| University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351. Department:Experiential Learning Department's Website: Summary of Job Duties:In collaboration and partnership with appropriate library departments, the Experiential Learning department's Events Coordinator will be the day-to-day primary point of contact for scheduling, coordination, and logistical planning of events and/or special meetings to be held in Mullins Library's event, classroom, and meeting spaces. The Events Coordinator will also be responsible for assisting other library departments, as needed, with coordination of their own public outreach and programming initiatives to be held in Mullins Library. This position will support the work of University Libraries internal events planning group and will work closely with the Director of Public Relations, Business Office, and Facilities to manage communications, promotion, and overall logistics for events held in Mullins Library. In coordination with the Director of Experiential Learning & Physics Library, this position is responsible for helping with the creation and modifications of library policies related to the usage of public event, classroom, and meeting spaces. The Events Coordinator is responsible for overseeing part-time hourly and student employees. As a member of the Experiential Learning leadership them, this role provides functional supervision, training, and guidance for desk and service activities to other full-time employees, including other leadership team members. As a member of Experiential Learning, this position is expected to help staff and support services points, resolve patron disputes, and provide courteous and professional services to patrons throughout departmental service areas. Occasional evening and/or weekend shifts may be required to support events held outside of the standard work schedule. This position reports to the Director of Experiential Learning & Physics Library. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Qualifications: Minimum Qualifications: Associate's degree or equivalent college experience At least two years of public-facing customer service experience At least one year of professional experience in event planning and coordination Preferred Qualifications: Experience with Springshare's LibCal product or similar event/room management systems At least one year of professional experience in library services Experience with Ex Libris' Alma/Primo Integrated Library System Knowledge, Skills, and Abilities: Effective interpersonal and communication skills, both oral and written Strong commitment to high quality service High level of organizational skills and attention to detail Ability to prioritize and meet expected deadlines, use judgment and analytical skills for problem solving, and seek consultation when appropriate or necessary Ability to work in a complex setting and to work both independently as well as collaboratively in a team environment Ability to work effectively with people from a variety of diverse backgrounds Additional Information: Salary Information: Required Documents to Apply: Optional Documents: Recruitment Contact Information: All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Special Instructions to Applicants: Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All Application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:N/A Frequent Physical Activity:N/A Occasional Physical Activity:N/A Benefits Eligible: