Institutional and Research Coordinator, GME Residency Program-Full Time Days

Start the day excited to make a difference...end the day knowing you did. Come join our team.

Essential Functions & Responsibilities:

Administrative:

• Assists in the administration of residency and fellowship programs, ensuring compliance with institutional, accrediting, and regulatory standards (e.g., ACGME, Accreditation Council for Graduate Medical Education).
• Coordinates the recruitment, onboarding, and orientation of new residents and fellows.
• Supports the preparation and submission of program accreditation applications and reports.
• Develops, maintains, and revises necessary records and serves as the primary administrator for all institutional programs in MedHub.
• Organizes and schedules GME-related events, including orientations, retreats, and meetings.
• Oversees the administrative processes and provide counsel to faculty and staff related to GMEC responsibilities. To include new program requests, changes in GME physician complement, program structure/duration, new program directors, and participating sites pursuant to ACGME requirements and institutional policies and procedures.

Compliance:

• Assists with annual reviews of program performance and accreditation documentation.
• Leads the Graduate Medical Education Committee (GMEC) including scheduling meetings, preparing agendas, recording minutes, and ensuring follow-up action items.
• Ensures that resident/fellow work hours, leave requests, and other compliance-related information are tracked and reported appropriately.
• Oversees the maintenance of accurate records for all residents and fellows, including training contracts, licenses and evaluations.
• Overseeing programmatic accreditation for each residency program.
• Ensures compliance for all program letter agreements for the institutional programs.

Data Management and Reporting:

• Supports the collection and analysis of program data, including resident/fellow performance, evaluations, and compliance reports.
• Prepares and distributes reports and presentations for institutional committees, accrediting bodies, and other stakeholders.
• Analyzes and compiles institutional and program statistical data for the Annual Institutional Review (AIR)

Financial Planning:

• Prepares annual budget projection for ACGME annual fees for new and existing programs.
• Collaborate with Simulation Director, DIO, Director of GME to prepare a categorized budget and justification. Confirms accuracy and completeness of budgeted costs.

Research:

• Provides assistance in developing scholarly activity and research related documents for GME physicians, fellows, and residents.
• Monitors program quality and effectiveness and research improvement methods.
• Supervises and coordinates the provision of support services to investigators and researchers.
• Supervises and oversees resident research day.

Professional Development:

• Stays current with changes in GME regulations and best practices.
• Participates in ongoing training and development opportunities related to GME management.

Performs other duties as assigned.

Education, Experience and Qualifications:

Required:

• High School Diploma or equivalent.
• Minimum of 2-3 years of administrative experience in a healthcare or academic setting, preferably in Graduate Medical Education or related areas.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with GME databases (e.g., New Innovations, MedHub) is a plus.
• Ability to manage multiple tasks and prioritize effectively.
• Knowledge of ACGME and other relevant accreditation standards and processes.

Preferred:

• Bachelor's degree in healthcare administration, education, or related field (or equivalent experience).
• Previous experience in graduate medical education administration or coordination.

As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.