Leave Specialist

Under the general supervision of the Employment Relations Coordinator (ER Coordinator), the Leave Specialist functions as the subject matter expert for the School of Medicine and Public Health (SMPH) within the Dean's Office. The incumbent will independently manage FMLA/WFMLA and leave of absence administration for SMPH staff including consultation, eligibility checks, facilitation of administrative processes, and implementation of leave programs.

The incumbent is expected to demonstrate exceptional customer service by establishing and maintaining effective professional relationships with managers, supervisors, co-workers, and all customers. Maintain confidentiality of sensitive information with tact and discretion. Use effective team skills to contribute to the efficient operation of the work unit. Present ideas, carry out assignments, and provide information as required. Effectively share knowledge and skills obtained through professional development. A successful candidate will be able to multi-task, prioritize, and manage a high-volume administrative workload.

• 20% Serves as a subject matter expert and main point of contact for staff regarding leave of absences and affiliated programs
• 40% Receives and responds to individual requests and inquiries according to established policies, procedures, regulations, and laws
• 20% Documents, audits, and requests required documentation for eligibility or needed updates as required by established policies and procedures
• 10% Tracks leave of absences and completes lifecycle transactions in various mediums as required by established policies, regulations, and laws
• 5% Contributes to the development of strategies for reasonable accommodations
• 5% Collaborate with Employment Relations Director and Employment Relations Coordinator on outreach and communication efforts to inform and educate SMPH employees and HR/Payroll Staff on FMLA/WFMLA and the SMPH medical leave program.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
H.S. Diploma

Required Qualifications:
- At least 2 years' experience working in Human Resources
- Strong organizational skills including the ability to multi-task, prioritize, and independently manage workload
- Excellent written and verbal communication skills to effectively interact with employees, managers, and third-party administrators and relay complex information
- Attention to detail, sound judgment, and decision-making abilities
- Proficiency in using multiple sources of information and software systems - e.g., HR databases, Microsoft Word, Excel - to maintain accurate personnel records, organizational data, or leave requests.

Strongly Preferred Qualifications:
- 1 year experience working directly with FMLA/WFMLA or other leaves of absence programs

Preferred Qualifications:
- 1 year experience working in an HR Compliance role

Desired knowledge, skills, and abilities:
- Understanding of the federal and Wisconsin Family and Medical Leave Acts (FMLA/WFMLA), Americans with Disabilities Act (ADA), and state and local leave laws
- Ability to analyze and interpret complex information related to leave policies and employee eligibility
- Problem-solving skills to resolve complex leave-related issues
- Ability to maintain confidentiality with sensitive information
- Ability to work independently and as part of a team, demonstrating strong initiative and collaboration skills

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $58,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $58,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
- SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

In your cover letter, please describe how you meet the qualifications for the position and answer the following questions:
1. How have you applied strong attention to detail to monitor or facilitate HR policies/procedures?
2. In your previous roles, how have you demonstrated your strong organizational skills including the ability to multi-task, prioritize, and independently manage your workload?

Aisha Liebenow
liebenow@wisc.edu
608-262-5743
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Leave Specialist(HR021)

A53-MEDICAL SCHOOL/ADMIN/HUMAN RESOURCES

Academic Staff-Renewable

313122-AS