New

Coordinator, Staff Affairs

Rutgers University

United States, New Jersey, Piscataway

Apr 17, 2025

Position Details

Position Information

Recruitment/Posting Title	Coordinator, Staff Affairs
Job Category	Staff & Executive - Administrative & Support
Department	UBHC-P-VICE PRES & CEO-PISC
Overview	Rutgers University Behavioral Health Care ( UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Coordinator for Staff Affairs for the Administration within Rutgers University Behavioral Health Care. The primary purpose of the Coordinator for Staff Affairs is to be responsible for coordinating day-to-day personnel administration matters and activities. Provides confidential staff and administrative support. Develops and implements plans, guides, and procedures. Exercises considerable discretion and judgement. Among the key duties of this position are the following: 2. Responds to employees' inquiries in a timely and professional manner. Provides information in alignment with practices, guidelines, procedures, labor laws, and collective bargaining agreements. Assists in the development and implementation of workflows, guidelines, and policies. Ensures compliance deadline adherence for employment documents including performance appraisals and trainings. Responsible for employee information and records management and retention. Tracks completion of and stores all required documentation. Maintains complete confidentiality of all information. Participates in departmental union contract negotiation and strategy meetings. Responsible for the provision of high-level support as it relates to union data, strategy, grievances, and requests. Prepares comprehensive reports and correspondence for UBHC. Compiles data, performs analyses, and submits conclusions and recommendations for enhancements within appropriate timeframes. Ensures submission of supporting documentation as necessary to implement personnel actions. Completes assigned administrative tasks as required.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Exempt
Grade	25S
Position Salary
Annual Minimum Salary	80054.00
Annual Mid Range Salary	101271.00
Annual Maximum Salary	122488.00
Standard Hours	37.50
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree plus five (5) years of related professional, administrative, or human resources experience in a relevant setting required. Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent communication, organizational, and human relations skills. Must be highly proficient in Microsoft Office (particularly Excel and Word).
Preferred Qualifications	Working knowledge of applicant tracking systems, HCM Cloud, PeopleSoft, and ROCS. PHR certification.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Moderate physical effort: lift/carry up to 25 lbs. Frequent prolonged sitting. Frequent talking and listening. Frequently walks, bends, lifts. WORK ENVIRONMENT: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	25ST0839
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement