Clinical Research Coordinator II

Position Description:

Purpose: Perform the day-to-day administrative activities of clinical research trial programs for the division. Work closely with research team and Research manager on trial management. Provide support to the team to facilitate the achievement of the program's goals. Assist with recruiting and training of research staff.

Primary Functions

• Recruit, screen, enroll and obtain consent from program participants. Conduct or coordinate training for program participants.
• Coordinate research protocols including arranging necessary appointments and procedures, working collaboratively with other departments and institutions, and maintaining contact with study participants.
• Maintain patient calendars, screening and enrollment information while utilizing the OnCore software tool to assist in patient specific protocol required timelines to ensure compliance with protocol requirements.
• Collect, analyze, and disseminate research data. Report study related data and progress to management, study investigators, and sponsors. Work with Principal Investigator to develop, implement, and maintain comprehensive databases and files related to the program.
• Identify problems or obstacles in the system/procedures related to implementation of the research protocols and communicate to the study investigators and study team. Conduct and coordinate training for investigative team.
• Assist in the preparation of IRB documents and reports. Assure compliance with all relevant IRB and other regulatory agency requirements.
• Monitor study related activities on a patient and protocol level.
• Work with Beacon coordinator, and entire Beacon review team, to assist with protocol specific ordering system requirements to assure protocol maintenance.
• Collaborate on the development of Division of Hematology and Oncology processes and documentation including educational materials, marketing materials, websites, forms, and reports.
• Maintain Division of Hematology and Oncology timelines including tracking deadlines for individual research projects.
• Monitor study related budgets on per patient basis. Participate in the development of Division resources through literature searches, contact with outside programs, and review of funding opportunities. Facilitate monitoring and audit related activities.
• Evaluate and write of research protocols in collaboration with the study investigator and program manager.
• Assist with study start-up and with multi-site trials. Process and ship lab specimens, as necessary.

Knowledge - Skills - Abilities

• Strong interpersonal and facilitation skills to work effectively with stakeholders from multiple organizations, to include leading meetings, and coordinating study activities.
• Has good judgment and analytical ability to problem solve and make decisions, formulate reports, perform statistical analysis and interpret data, create and monitor work plans, prioritize workload, and meet deadlines.
• Customer focused, organized. builds trust, and has strong communication, critical thinking, and influencing skills.

Preferred Schedule:



Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Specifications Appropriate education and/or experience may be substituted on equivalent basis

Minimum Required Education: Bachelor's degree in relevant field

Minimum Required Experience: 2 years of experience

Certification: CITI training required within 90 days of hire. CCRP or CCRC preferred

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MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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