Document Control Specialist
 INVISTA | |
life insurance, parental leave
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 United States, Texas, Houston | |
 Mar 28, 2025 | |
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INVISTA is looking for a Document Control Specialist. The successful individual will manage company intellectual property and project documentation efficiently while practicing careful communication. You will serve as the key resource for specialized knowledge in the use and optimization of document management systems across the organization. Your expertise will be critical in ensuring that these systems meet organizational needs and provide value to all users, facilitating efficient document handling and compliance with company standards.
Our Team This role is based on the north side of Houston, in the Greenspoint area. This position offers a flexible hybrid schedule, allowing for a blend of remote and on-site work to support work-life balance and productivity. This person should be prepared to work on-site as needed to collaborate effectively with team members and engage with projects that require in-person attention. What You Will Do * Requirements Gathering: Collaborate with various departments to gather and analyze document management needs. Ensure that system requirements are well-defined, understood, and communicated efficiently across the organization. * Technical Guidance: Provide support and guidance to IT and other technical teams, ensuring a clear understanding of document management requirements and facilitating system integration. * Functional Specifications: Translate organizational needs into functional specifications, ensuring alignment with corporate objectives and compliance standards. * Problem Solving: Proactively identify and resolve issues related to document management systems, proposing effective solutions and escalating as necessary. * Quality Assurance: Oversee and participate in testing and validation processes to ensure that document management systems meet required standards and fulfill user needs. Identify and implement improvements as needed. * Training and Mentorship: Act as a mentor to colleagues, providing training and guidance to enhance document management skills and improve overall performance. Develop, implement and distribute procedures to streamline document management. * Tool Ownership: Take ownership of document management tools by driving continuous improvement and maximizing their value to the organization. * Organizational Change Management: Support the organization in adopting changes related to document management strategies and tools. Who You Are (Basic Qualifications) * Experience in managing document management processes and analyzing user requirements * Proven experience in advocating for document management systems that improve operational efficiency * Demonstrated ability to convey complex information clearly and concisely to both technical and non-technical audiences, with a keen attention to detail * Experience in analyzing and resolving document management issues, with the ability to identify patterns and propose solutions * Experience using Microsoft 365 Business including Word, Excel, PowerPoint, SharePoint, and Visio * This role is not eligible for sponsorship What Will Put You Ahead * Experience with the implementation of a new document control system for an engineering company or related industry * Associate's degree or higher * 5+ years of previous engineering administrative support experience in a project document control capacity * Experience working in Meridian / BlueCielo and familiar with Bluebeam Revu, ShareFile, etc. At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy. Hiring Philosophy All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy [1] here. Who We Are As a Koch company, INVISTA has a long history of working to make the world around you a better place. From parts for the automotive industry to medical equipment, airbags, food packaging, and clothing, our ingredients in the nylon 6,6 and polypropylene value chains help bring many of life's essential products to market. At Koch, employees are empowered to do what they do best to make life better. Learn how our [2] business philosophy helps employees unleash their potential while creating value for themselves and the company. Our Benefits Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results. Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click [3] here for additional information. (For Illinois E-Verify information click [4] here, [5] aqui, or [6] tu). References Visible links 1. https://jobs.kochcareers.com/pages/culture 2. https://www.kochind.com/about/business-philosophy 3. https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf 4. https://labor.illinois.gov/content/dam/soi/en/web/idol/employers/posters/e-verify/Right%20to%20Privacy%20in%20the%20Workplace_English.pdf 5. https://labor.illinois.gov/content/dam/soi/en/web/idol/employers/posters/e-verify/Right%20to%20Privacy%20in%20the%20Workplace_Spanish.pdf 6. https://labor.illinois.gov/content/dam/soi/en/web/idol/employers/posters/e-verify/Right%20to%20Privacy%20in%20the%20Workplace_Polish.pdf | |