Administrative Coordinator

The Department of Information Systems & Operations Management welcomes applications for an Administrative Coordinator.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Coordinate all departmental office operations; manage administrative workflow; supervise students and office-assigned graduate assistants.

Associate's degree or the equivalent of two years of additional experience will be accepted in lieu of an associate's degree.

At least one year of office administration or related experience.

Proficiency with Microsoft Word and Excel; strong communication skills.

Bachelor's degree

Familiarity with Banner; experience working with budgets; supervisory experience.

Students.

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Oversee and organize office operations; perform administrative and secretarial duties; assist the department Chair in the preparation of a variety of college and university reports concerning such activities as program reviews, accrediting agency documentation, assignment reports and equipment requests.

Monitor budget records for all departmental accounts; submit online purchase orders and receipts of goods and services; verify monthly copier and telephone expenses; prepare expenditure projections for budget requests; coordinate and follow-up departmental equipment requisitions; maintain records and monitor equipment repair process.

Assist with class and instructor scheduling and course changes; negotiate space requests; input instructor updates and online permission approval; prepare postings for curricular revisions and new programs; process and record grade changes.

Maintain departmental records, personal files, and databases to ensure compliance with university regulations; coordinate documentation for processing employment contracts and other personnel related forms and records.

Manage and supervise department labs and student employees; security of lab facilities; scheduling and payroll; order lab supplies; maintain hardware and software inventory; coordinate computer classroom reservations.

Provide information to students and faculty regarding major/minor requirements, course scheduling, registration, etc.; assist the department Chair in implementing departmental policies and procedures; compose memos and correspondence for the department Chair; oversee the use of departmental resources.

Hire, train, assign, and evaluate student workers including graduate assistants; verify, monitor, and approve, work hours; act as liaison with other university offices, departments, and contacts from outside the university.

Perform receptionist duties; greet and assist visitors,answer telephone calls, answer inquiries, and direct individuals.

Perform other related duties as assigned.

Maintain regular and predictable attendance as required by this position.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.