Business Specialist

Rutgers University

United States, New Jersey, New Brunswick

Mar 27, 2025

Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	URA-AFT Administrative
Department	SAS - Physics & Astronomy
Overview	The School of Arts and Sciences ( SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Business Specialist for the Physics & Astronomy department within the School of Arts and Sciences. Reporting to the Business Manager III, the Business Specialist supports the Department of Physics and Astronomy and affiliated centers. The Business Specialist is the primary Grant Accountant for the Physics Department's faculty members. Among the key duties of this position are the following: Provides Post Award support for the Principal Investigators (PIs) by reviewing grant financial function, budget, budget justifications, cost-sharing, and subcontract agreements. Develops budgets and budget projections for faculty in the department. Develops and assembles supplementary documentation for the preparation of financial reports. Works on Faculty member's Grant accounts but will work with Physics internal pre-award staff as needed on grants and with the Office of Research and Sponsored Programs (RSP) to review and resolve compliance issues related to the university and sponsor requirements. As stated, The Business Specialist will be the primary Grant Manager Grant Account for various faculty members in the department and will independently provide account administration, reconciliation, and reporting for assigned departmental accounts and sponsored program accounts. The staff member will be assigned various Principal Investigators (PIs) in the Department of Physics and Astronomy and affiliated centers; thus, the staff member will analyze data, track expenditures, prepare reports, complete financial reports, etc. Pulls together reports related to assigned accounts for the Supervisor, Chair, Director, and management. Processes Employee Charging Instructions (ECI), assist in resolving payroll issues, and work with Rutgers Research Financial Services to resolve grants' compliance issues. Provides backup accounting support to the other Business Specialists, Administrative Assistants, and Shipping Coordinator, as well as the daily functions of these positions as needed. In addition, the Business Specialist will be a first-level approver for all marketplace and Expense Management transactions for his/her assigned department accounts. Needs to understand and administer Rutgers' University Travel reimbursement process. Assists with special projects as required.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	05
Position Salary
Annual Minimum Salary	65741.00
Annual Mid Range Salary	81857.00
Annual Maximum Salary	97972.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in business administration, accounting, or finance or the equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices. Two or more years of experience in an academic/research environment or similar experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must have excellent communication, interpersonal and organizational skills, the ability to attend to multiple demanding priorities, and the ability to work effectively with all levels of personnel. Must have a solid working knowledge of Excel.
Preferred Qualifications
Equipment Utilized	Competency in Excel. Computer literacy in Windows, and ability to utilize applications such as Word, e-mail and internet browsers. Experience with Rutgers University system applications such as Oracle, HCM, and SciQuest etc.
Physical Demands and Work Environment	The work environment is busy with active students, faculty, and staff. The position manages competing priorities while attending to regular inquiries and problem resolution. The work environment is very hectic and changes daily. There are variable challenges that demand a lot daily from the staff person. Your ability to handle daily interruptions will be critical to your long-term success. Needs to learn how to re-establish focus on all the multiple tasks.
Special Conditions

Posting Details

Posting Number	25ST0594
Posting Open Date	03/27/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement