Administrative Assistant

Rutgers University

United States, New Jersey, New Brunswick

Mar 27, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	Engn - Computing Services
Overview
Posting Summary	Rutgers, The State University of New Jersey is seeking a Administrative Assistant for the School of Engineering. Among the key duties of the position are the following: Provides administrative support by assisting with organizing and coordinating office operations. Prioritizes work, resolves routine conflicts and issues, and implements administrative guidelines and procedures for office. Provides routine and non-routine information and explanations to students, faculty, and staff as well as external clients. Looks out for the best interests of the organization and provides high quality support. Must be detail oriented, follow-up, and keep task originators informed on task progress throughout process until completion. Must continuously notify supervisor of progress and workload to ensure that deliverables are on schedule. Provides administrative support, maintain financial records, conduct the day to day operational and business activities of the office; typical duties include mail and package receiving and recording, payroll, purchases, accounts payable, reimbursements, and record keeping. Provides support for the Manager with regards to space and facilities planning. Assists in analysis and reviews of financial data, financial statements and reports for both internal and external purposes.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	50065.00
Annual Mid Range Salary	62252.00
Annual Maximum Salary	74438.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in business administration, or related engineering field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, customer service.
Certifications/Licenses	Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.
Required Knowledge, Skills, and Abilities	Requires good communication skills and computer literacy. Familiarity with general construction terminology. The ability to research, compile data and formulate reports and deliverables on a consistent and timely basis are critical.
Preferred Qualifications	Previous interactions with construction/facility maintenance operations. Project management skills preferred. EPA Type II Certification. Knowledge of the university environment,and computing systems (purchasing and payroll).
Equipment Utilized	Office programs, including Excel, PowerPoint, Word, Access and Outlook, MarketPlace, and Pitney Bowes SendSuite Arrival Tracking System.
Physical Demands and Work Environment	Able to lift 75 lbs. Ability to lift and move heavy objects.
Special Conditions

Posting Details

Posting Number	24ST1509
Posting Open Date	06/27/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement