Administrative Coordinator

The Miller College of Business Dean's Office welcomes applications for an Administrative Coordinator. We are seeking a motivated individual who thrives in a fast-paced setting and is excited to support our team's success. This full-time opportunity includes a generous benefits package with health insurance, retirement programs, and educational assistance.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Provide administrative, secretarial, and receptionist duties for the Dean's Office.

Associate's degree or equivalent. Two additional years of work experience will be accepted in place of an associate's degree.

One year of work experience.

Familiarity with Microsoft Office Suite, practical communication skills.

Familiarity with Banner, office equipment, software, and processes.

Proficiency in Microsoft Excel.

None

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Perform administrative tasks, including ordering supplies, receiving supplies and services, tracking inventory; managing equipment requests, arranging payment of invoices, maintaining records, and reconciling budgets; communicating and coordinating with other units within the college, within the university, or outside the university, as necessary for the smooth functioning of the Dean's Office; prepare, compose, and distribute information and schedule meetings for various college functions and meetings; track responses; prepare reports utilizing Word, Excel, and PowerPoint; maintaining membership lists of various committees; maintaining record of college policies; scheduling conference or class rooms for meetings or events.

Perform secretarial and receptionist tasks, including travel arrangements and reimbursements; opening and closing of the office; maintain continuous front desk coverage, greet and assist visitors and answer telephone calls, answer inquiries and direct visitors to the appropriate office or person; establish and maintain a professional and organized atmosphere at the front desk and in the reception area; oversee and manage office email account and sort and distribute incoming mail.

Assist with building, equipment, and technology issues through coordination with other units on campus, including Facilities Planning and Management, University Technology Services, and Classroom Support; coordinate and collect departmental requests for technology, summarize these in the technology plan, and maintain records; coordinate space allocation and management within the college; coordinate the maintenance of common areas.

Assist with the coordination of posters and digital displays within the college; facilitate workflow and handle paperwork including workorders, move/excess orders, and vehicle requests; provide logistical support for promotional, celebratory, information, and recognition events; assist with data collection and reporting; and assist the Associate Deans in working with departments and centers.

Facilitate communication and project management both within and outside the college; provide backup assistance in the absence of other office personnel.

Maintain office equipment; assist with ordering of office supplies.

Maintain regular and predictable attendance.

Perform other related duties as assigned.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.