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Administrative Assistant

Ericsson
life insurance, paid time off, paid holidays, sick time, 401(k)
United States, New Jersey, Basking Ridge
233 Mount Airy Road (Show on map)
Mar 25, 2025
Join our Team Location Expectations: Morristown, NJ About this opportunity: Are you a dynamic, detail-oriented professional with a passion for providing exceptional executive support? We're seeking an enthusiastic Executive Administrative Assistant to join our fast-paced team and directly support multiple Vice Presidents in a sales-oriented organization. This is a pivotal role where you'll be the linchpin of our executive operations, managing complex schedules, coordinating events, and ensuring smooth office operations. If you thrive in a collaborative environment, excel at multitasking, and are known for your "can-do" attitude, you'll be a perfect fit. You'll also be a key player in supporting external, customer-facing events, and maintaining a welcoming office environment. If you're ready to bring your positive energy and awesome skills to a team that values your contributions, we want to hear from you! What you will do: Executive Support: Manage and maintain complex calendars, schedules, and travel arrangements for multiple Vice Presidents. Prepare and organize meeting agendas, presentations, and communications. Handle confidential information with discretion and professionalism. Screen and prioritize incoming communications, including meeting requests and phone calls. Process expense reports and track budgets. Event Coordination: Plan and execute internal and external events, including customer-facing events, meetings, and conferences. Support in managing event logistics, including venue selection, catering, and attendee coordination. Act as a professional and welcoming point of contact for external customers and partners during onsite visits and events. What you will do (Continued) Office Management: Maintain a well-organized and efficient office environment. Order and manage office supplies and equipment. Support others as a point of contact for office vendors and building management. Assist with onboarding new employees and visitors. Team Collaboration: Collaborate closely with other Executive Administrative Assistants to ensure seamless support across the organization. Provide backup support to other administrative staff as needed. Foster a positive and collaborative team environment. The skills you bring Proven experience as an Executive Administrative Assistant, preferably supporting multiple executives. Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively. Excellent verbal and written communication skills, with a professional and courteous demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Extensive experience in arranging complex schedules, managing time and logistics across multiple time zones, with a global perspective and understanding. Strong problem-solving and decision-making abilities. Ability to maintain confidentiality and handle sensitive information with discretion. A proactive and self-motivated approach, with a "can-do" attitude. Excellent interpersonal skills and the ability to build strong relationships with colleagues and customers. Experience with event planning and execution. Professional curiosity and a drive to understand HOW and WHY things work within a company. The ability to work well within a team, and individually. A positive and energetic attitude that people enjoy working with. Why join Ericsson? At Ericsson, youll have an outstanding opportunity. The chance to use your skills and imagination to push the boundaries of whats possible. To build solutions never seen before to some of the world's toughest problems. Youll be challenged, but you won't be alone. Youll be joining a team of diverse innovators, all driven to go beyond the status quo to craft what comes next. What happens once you apply? Click Here to find all you need to know about what our typical hiring process looks like. Encouraging a diverse and inclusive organization is core to our values at Ericsson, thats why we champion it in everything we do. We truly believe that by collaborating with people with different experiences we drive innovation, which is essential for our future growth. We encourage people from all backgrounds to apply and realize their full potential as part of our Ericsson team. Ericsson is proud to be an Equal Opportunity and Affirmative Action employer, learn more. If you need assistance or to request an accommodation due to a disability, please contact Ericsson at hr.direct.mana@ericsson.com. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees in this position. They are not an exhaustive list of all responsibilities, duties and skills required for this position, and you may be required to perform additional job tasks as assigned. Primary country and city: United States (US) \|\| Morristown Job details: Assistant Your Health Ericsson offers excellent health benefits including the choice of 3 medical plan options, 2 of which are PPO plans requiring employee contributions to the cost of premiums, and a High Deductible Health Plan (HDHP) with no premiums for employees and dependents. In addition, Ericsson offers free dental coverage, employee paid vision coverage, and other company paid physical wellness programs. Your Financial Security We invest in both your short and long-term financial wellbeing. Ericsson's 401(k) plan offers an automatic 3% company contribution and up to a 4% company match, leading to a maximum company contribution of 7% annually. Employees will also receive company paid basic life and accidental death and dismemberment coverage and paid company short-term and long-term disability benefits. Employees also have the option to participate in Ericsson's Stock Purchase Plan. Your Time Your work-life balance is important to us. New employees are provided up to 40 days of paid time off per year, including 15 days of accrued annual vacation, 3 personal days, 11 paid holidays, 10 sick days, and 1 volunteer day. Please note paid time off is pro-rated based on the employee's start date. Those with additional vacation time at the end of the year may sell one week of vacation, equal to a week of pay. Furthermore, Ericsson provides up to 16 weeks of maternity/medical leave, 6 weeks of paternity or adoption leave at 100% of pay, and medical leave at 100% or 66 2/3% of pay, based on length of service. Additional Benefits Ericsson offers many other company-paid benefits such as financial wellness programs, educational assistance, adoption assistance, matching gifts, and recognition programs. Intern Template Compensation and Benefits at Ericsson At Ericsson, we know that our people are the key to our success. We offer a competitive package to help with your individual needs and goals. Your Pay The salary range for this position is listed below. The actual salary offered is dependent on various factors including, but not limited to, location, the candidate's combination of job-related knowledge, qualifications, skills, education, training, and experience. * LOCATION: $GEOZONEMIN - $GEOZONEMAX BC - Canada Template Compensation and Benefits at Ericsson At Ericsson, we know that our people are the key to our success. We offer a competitive package to help with your individual needs and goals. Your Pay The salary range for this position is listed below. The actual salary offered is dependent on various factors including, but not limited to, location, the candidate's combination of job-related knowledge, qualifications, skills, education, training, and experience. * LOCATION: $GEOZONEMIN - $GEOZONEMAX STV: Your pay also includes the opportunity for an annual bonus. Actual bonus payouts are based on performance of the business against the unit's objectives, individual performance, and the individual bonus target. Certain eligibility and pro-ration rules apply. SIP: Your pay also includes the opportunity for sales incentives as a part of Ericsson's Sales Incentive Plan. Actual payouts are based on performance of the business against the unit's objectives, individual performance, and the individual incentive target. Certain eligibility and pro-ration rules apply. Your Health Ericsson offers excellent health benefits including the choice of 2 medical and dental plan options that allow an employee to select the level of coverage that suits their needs. Employees will receive company credits in an amount equal to the cost of the basic medical and dental plan coverages for themselves and eligible covered dependents. Your Financial Security We invest in both your short and long-term financial wellbeing. Ericsson's Group Retirement & Savings Program offers an automatic 2% company contribution and a 50% match of employee's contribution, up to 4%, leading to a total company contribution potential of 6%. Employees will also receive company credits in an amount equal to the cost of basic life insurance and basic accidental death and dismemberment coverage, as well as short-term disability coverage. Employees also have the option to participate in Ericsson's Stock Purchase Plan. Your Time Your work-life balance is important to us. New employees are provided a minimum of 18 days of accrued vacation, 3-5 personal days (depending on role), 10 holidays, 1 volunteer day, and unlimited sick days. Please note paid time off is pro-rated based on the employee's start date. Furthermore, Ericsson provides up to 16 weeks of paid maternity leave and 6 weeks of parental or adoption leave at 100% of pay. Additional Benefits Ericsson offers many other company-paid benefits such as financial wellness programs, educational assistance, matching gifts, and recognition programs.