New 
Project Assistant Professional Entry Level
 Spectraforce Technologies | |
 United States, Florida, The Villages | |
 Mar 24, 2025 | |
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Title- Project Assistant Professional Entry Level
Location- 501 Sunbelt Road, The Villages, FL 32159 Duration- 3+ months Job Description Responsibilities: As an Administrative Assistant, you will perform a wide variety of administrative and staff project support services on our project site. You will: * Provide front-desk coverage to multiple office locations. Must be able to travel between the sites. * Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment. * Assist with scheduling work orders to team members while receiving calls and emails. * Create and assign work orders based on calls from client representatives and internal requestors. * Liaise with executive and senior administrative assistants to handle requests and queries from managers. * Assist new hires with their initial onboarding, including Day One training and a quick tour of the facility. * Assist with internal event planning activities. * Inventory management and device management for new associates. * Fleet management activities. * Work with other admins to build the admin combined group. * Other activities as defined by your supervisor. Qualifications: Here is what you'll need: * High School diploma or equivalent. * Valid Fl Driver's License. * Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams. * Proficient in record keeping and billing. * Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork. * Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. * Flexibility to work from 2 different offices. Ideally, you'll also have: * College education or degree. * Experience working with high-level clients, executives, and government and public officials. Position is offered by a no fee agency. | |