Sr. Administrative Assistant

Provides efficient and cost-effective office support operations to the NYPA enterprise. Ensures NYPA information assets are protected, accessible and supports business needs.

Provides administrative support services that include scheduling meetings, managing calendar, expense reports and making travel arrangements. Coordinates presentations and gathers materials for scheduled meetings. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. #LI-VB1

• Provide advanced support such as, developing solutions for efficient workflow and support for special projects and initiatives.
• Under minimal supervision, responsible for the administrative functions of the office. Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Keep an accurate up-to-date calendar for Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
• Coordinate Department meeting arrangements including agendas, notes and follow-up.
• May be responsible for department orientation of new employees, including office set-up.
• Generate reports, handle multiple projects, and prepare and monitor expense reports.
• Prepare confidential employee paperwork such as, assist in the administration of HR programs for the department; ensure timelines, communications and documentation are coordinated and complete.
• Coordinate department(s) budget input, review invoices and variance reports.
• May review, prioritize and independently respond, where appropriate, to Management's email. May compose memos, transcribe notes, and research and create presentations.

• Strong software and computer skills to perform a variety of moderately complex assignments. .
• Experience performing administrative support duties in support of others.
• Excellent ability to organize, and have strong attention to detail.
• Recognize and maintain confidential information.
• Ability to plan and coordinate major projects.
• Strong ability to manage time efficiently to undertake a variety of assignments.
• Thorough understanding of the Department's/Site's operations, organization & Company procedures.
• May require a high level of tact and integrity due to the frequency of senior level internal and external contacts and regular exposure to confidential data.

• High school diploma or GED certificate required.
• May require certifications and licensures needed to meet Energy industry, federal, state, or local regulations.
• Minimum 4 years of experience.

Up to 10% travel primarily within New York State. Ability to sit at desk for long duration of time.