Executive Assistant

Kowa Health Care US Co, Ltd is a start-up company ready to embark on an exciting new venture to introduce a dynamic range of sports drinks to the US market. The new beverage division will cater to a growing market of health-conscious consumers looking for innovative hydration solutions. We will launch our first beverage offering, Syncron, as a nutritional sports drink in Southern California with expectations to expand across the United States. We are committed to holistic wellness drinks designed to support every phase of an active lifestyle.

JOB TITLE: Executive Assistant

REPORTS TO: Managing Director

LOCATION: Los Angeles/Torrance, CA

JOB PURPOSE:

To support the Managing Director and be responsible for managing schedules, coordinating meetings and travel, facilitating internal communications, preparing reports and presentations, and assisting with supply chain management

ESSENTIAL FUNCTIONS:

• Manage calendars, schedule meetings, and coordinate appointments
• Arrange domestic and international travel, including flights, accommodations, and itineraries
• Prepare, review, and track expense reports
• Draft correspondence, reports, and presentations as needed
• Monitor and screen inbound communication from consumers, distributors, and retailers
• Serve as a liaison between executives and internal/external stakeholders
• Provide translation and interpretation support as required (Japanese-English)
• Assist in managing relationships with customers, ingredient manufacturers, brokers, and co-packers
• Support supply chain operations, including inventory tracking and logistics coordination
• Conduct data analysis to optimize supply chain efficiencies
• Other duties as assigned

REQUIRED QUALIFICATIONS:

• Bachelor's degree or equivalent work experience required
• Minimum of 3 years of experience in an Executive Assistant, Office Administrator, or other relevant experience required
• Experience in Supply Chain or Logistics preferred
• Bilingual - Fluent in Japanese and English with strong written and verbal communication in both languages preferred
• Proficient in Excel and PowerPoint - Ability to analyze data, create reports, and develop presentations
• Strong Analytical Skills - Ability to interpret data and identify trends.
• Critical Thinker & Problem Solver - Capable of making sound decisions in a fast-paced environment
• Excellent Organizational & Time-Management Skills - Ability to prioritize and handle multiple tasks
• Self-Motivated & Independent - Ability to work proactively with minimal supervision
  

The information presented, while not an exact or exhaustive listing, describes the work, performance standards, and qualifications typically required of employees in this job. A specific position description or employee performance plan may differ as long as it is consistent with the core responsibilities, standards and qualifications for that job.

Kowa is committed to provide equal opportunity, employment, and advancement opportunities to all individuals. Kowa does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, protected veteran, pregnancy, status as a qualified individual with a disability, or any other characteristic protected by Federal, State, or Local Laws. Employment decisions at Kowa will be based on merit, qualifications, and abilities.