Chief A&E Contract Administration

Maryland Transit Administration
Chief A&E Contract Administration (Administrator IV-2589)

Office of Engineering and Construction

Executive Service

"Open Until Filled"

*This position serves at the pleasure of the appointing authority*

**Bilingual applicants are encouraged to apply**

Are you seeking a job where your work is rewarding and provides excellent benefits? The Maryland Transit Administration (MTA) invites you to apply today to be considered for a position that provides customer service to the citizens of Maryland every day. The MTA is one of the largest transit systems in the United States and is seeking dynamic and energetic individuals to join the MTA team.

DESCRIPTION

The Maryland Transit Administration (MTA) is recruiting for a highly skilled and experienced professional to join us as the Chief A&E Contract Administration in our Offices of Architecture and Engineering. This role involves overseeing the daily management of Architecture and Engineering (A&E) contract administration, ensuring consistency and efficiency across all offices. The successful candidate will develop policies and procedures, manage data analysis, and supervise two consultant program technicians and two consultant analysts.

This vacancy is located in Baltimore, MD.

KEY RESPONSIBILITIES

• Streamline the work order submission and tracking process, including generating work scopes, internal estimates, reviewing and approving work orders, scope alignment, key performance metrics, invoice tracking, and work order/contract extension and close-out procedures.
• Implement and train staff on comprehensive tracking tools for all active A&E contracts, including participating firms, status, key milestones, obligated/available authority, expenditures, and DBE participation.
• Create A&E Contract Management Guidelines, SOPs, templates, fillable forms, and other tools to ensure consistency between contracts.
• Develop and deliver training for Contract and Work Order Managers, ensuring both new and existing employees are well-versed in procedures.
• Oversee consultant Contract and Work Order Administrators in executing assigned contract portfolios.
• Produce monthly contract reports, detailing individual firm contract authority, average contract burn rate, DBE compliance, compensation by classification, and other metrics.
• Generate monthly invoicing statistics and track the MTA review process.
• Report annually on A&E industry trends, including salaries, rates, and escalation.
• Facilitate timely receipt of annual overhead audits from A&E firms and ensure payroll rosters are submitted for invoice verification.
• Identify contract vehicles for work requests lacking funding authority.
• Serve as document control manager for A&E contracts and collaborate with MTA Legal and Procurement to implement contract changes.
• Maintain the A&E Scope of Work ProjectWise library.
• Advocate for improved programs and policies aligned with MTA's mission and assist in fostering positive working relationships among departments and employees.

IDEAL CANDIDATE:

• Proven experience in strategic outreach and stakeholder engagement.
• Proven experience in contract management, particularly within the A&E industry.
• Strong understanding of procurement regulations and procedures.
• Excellent communication, organizational, and time-management skills.
• Ability to develop and implement training programs.
• Proficiency in data analysis and reporting.
• Familiarity with industry trends and best practices.
• Strong leadership and supervisory skills.

PREFERRED QUALIFICATIONS:

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of experience in administrative staff or professional work. Two years of experience working in the Federal Government.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience involving staff work related to the administration of rules, regulations, policies, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

1. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

TO APPLY:

You must complete a Maryland Department of Transportation (MDOT) employment application (Form DTS-1) to be considered for this recruitment. Resumes may not be substituted for the application. It is essential that the application is filled out completely and accurately, listing all relevant experience in detail and addressing the specific requirements shown above. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for within MDOT, one of the Transportation Business Units, or the Authority.

Applications must be completed and submitted online by registering at

https://www.governmentjobs.com/careers/mdotmd. Please make sure you meet the minimum and selective qualifications and follow the instructions on MDOT's Online Employment Center website.

Selected candidates may be subject to background and reference checks.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

Reasonable accommodations for persons with disabilities will be provided as requested.
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The incumbent in this position will not be a member of a covered bargaining unit.

The Maryland Department of Transportation Maryland Transit Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees; all sponsorship fees must be assumed by the potential employer.

MDOT MTA is an Equal Opportunity Employer. MDOT MTA Does Not Discriminate Based On: Age, Ancestry, Color, Creed Gender Identity or Expression, Genetic Information, Marital Status, Mental or Physical Disability, National Origin, Race, Religious Affiliation, Belief or Opinion, Sex or Sexual Orientation or any other protected status.
Issue Date: 3/18/2025