Coordinator, Faculty and Staff Development

Coordinator, Faculty and Staff Development - Central Campus

• Independently, and under limited supervision, plan, organize, and advertise/market staff events across the district including workshops and a full-day community day for all full time staff; this includes designing/ printing/mailing invitations; selecting a keynote speaker, choosing vendors/selecting menus and coordinating catering for two meals and afternoon snack, organizing afternoon professional development workshops, designing program and providing finished product (i.e. print/collate/saddle staple).
• Design fliers/brochures college-wide of upcoming events/training sponsored through the CETL including the monthly design/coordinating/printing/mailing of monthly CETL event calendars (2000+).
• Coordinate/plan and organize new faculty sessions each semester. This includes interface with departmental directors to provide an agenda of key information (i.e. payroll, Human Resources, Safety, Sexual harassment, Marketing/Communications, Ed Tech, Professional Development, etc.); design/printing of invitations and mailing to each new employee; tracking RSVPs; selecting catering vendors for lunch; maintaining contact with program presenters, bundling giveaways and information brochures, and coordinating all aspects for a smooth program.
• Assist in planning/organizing College Community Week for faculty for spring and fall. This includes the mailing of the schedule to each faculty member's home; the assembly/collating/distribution of individual faculty packets; selection of vendors for catering; menu selection; setup and organization of day's events; maintaining contact with speaker/vendors and campus maintenance support
• Assist in planning/organizing the annual college-wide community day which is scheduled for February of each year. This includes the assembly/collating/distribution of individual employee packets; catering; manual printing and assembly of 1400+ name badges; copying all necessary documents for employee packets (1400+ copies); signage for doors; setup and organization of the day's events; maintaining contact with vendors and campus maintenance support
• Assist in planning and organizing the annual Faculty Symposium which includes assisting with program design, catering, etc.
• Assist in planning and organizing the annual Distinguished Faculty Celebration. This includes design/completion/mailing of invitations, and ordering/engraving/organizing of awards.
• Support and assist with planning and organizing all other functions of the CETL, i.e. Department Chair and Dean Academy, Discipline Enrichment Sessions, New Faculty Luncheon, etc.

• Design, lay out, and produce print fall and spring CETL menus which include a description of CETL professional development offerings to faculty/staff for the upcoming semester. Provide 2000+ copies of finished product (print/collate/fold/saddle staple/mail to each full time employee and adjunct in district).
• Track budget and expenditures for each event and file report. Prepare recap of monthly p card expenses
• Utilize graphic design tools and techniques for CETL marketing
• Reserve rooms/auditoriums for workshops/events. Request technical support/setup for each event/workshop. Prepare maintenance work orders requesting assistance for room setup/additional seating, etc.
• Prepare sign in sheets and track attendance for all staff workshops/events and develop surveys.
• Design and stage CETL events such as Department Chair and Dean Academy for Summer and Fall.
• Ability to establish and maintain effective working relationships as necessary for work assignments, including part-time staff and student support.

• Desktop publishing/graphic design experience with some artistic ability/flair for design
• Event planning experience
• Proficient in Microsoft Office software namely Word and Publisher
• Good written and verbal communication skills
• Must have experience maintaining printer, copier, fax
• Proficient in editing/writing/proofreading
• Project management experience
• Skilled in multi-tasking and administrative duties
• Detail oriented and organized
• Ability to work under pressure and tight deadlines
• The ability to pay attention to detail and work independently
• Knowledge of purchasing procedures and guidelines for securing quotes from vendors for event catering

• High School Diploma or GED with some college preferred.

• Completion of at least two years of study at an institution of higher education or Associates Degree

• 4 years experience working at a community college in a professional development office or comparable.

Salary Grade: 111

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5680

Posting Close Date: 3/28/2025 at 6 pm CST