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Coordinator, Faculty and Staff Development

San Jacinto College
remote work
United States, Texas, Pasadena
Mar 14, 2025

Coordinator, Faculty and Staff Development - Central Campus

FUNCTION: To plan and coordinate all faculty and staff professional development activities across the district. To provide support to the facilitation of daily workshops/professional development events put on by the Center for Excellence in Teaching and Learning for faculty/staff.
Essential Job Functions:
  • Independently, and under limited supervision, plan, organize, and advertise/market staff events across the district including workshops and a full-day community day for all full time staff; this includes designing/ printing/mailing invitations; selecting a keynote speaker, choosing vendors/selecting menus and coordinating catering for two meals and afternoon snack, organizing afternoon professional development workshops, designing program and providing finished product (i.e. print/collate/saddle staple).
  • Design fliers/brochures college-wide of upcoming events/training sponsored through the CETL including the monthly design/coordinating/printing/mailing of monthly CETL event calendars (2000+).
  • Coordinate/plan and organize new faculty sessions each semester. This includes interface with departmental directors to provide an agenda of key information (i.e. payroll, Human Resources, Safety, Sexual harassment, Marketing/Communications, Ed Tech, Professional Development, etc.); design/printing of invitations and mailing to each new employee; tracking RSVPs; selecting catering vendors for lunch; maintaining contact with program presenters, bundling giveaways and information brochures, and coordinating all aspects for a smooth program.
  • Assist in planning/organizing College Community Week for faculty for spring and fall. This includes the mailing of the schedule to each faculty member's home; the assembly/collating/distribution of individual faculty packets; selection of vendors for catering; menu selection; setup and organization of day's events; maintaining contact with speaker/vendors and campus maintenance support
  • Assist in planning/organizing the annual college-wide community day which is scheduled for February of each year. This includes the assembly/collating/distribution of individual employee packets; catering; manual printing and assembly of 1400+ name badges; copying all necessary documents for employee packets (1400+ copies); signage for doors; setup and organization of the day's events; maintaining contact with vendors and campus maintenance support
  • Assist in planning and organizing the annual Faculty Symposium which includes assisting with program design, catering, etc.
  • Assist in planning and organizing the annual Distinguished Faculty Celebration. This includes design/completion/mailing of invitations, and ordering/engraving/organizing of awards.
  • Support and assist with planning and organizing all other functions of the CETL, i.e. Department Chair and Dean Academy, Discipline Enrichment Sessions, New Faculty Luncheon, etc.
Additional Job Functions:
  • Design, lay out, and produce print fall and spring CETL menus which include a description of CETL professional development offerings to faculty/staff for the upcoming semester. Provide 2000+ copies of finished product (print/collate/fold/saddle staple/mail to each full time employee and adjunct in district).
  • Track budget and expenditures for each event and file report. Prepare recap of monthly p card expenses
  • Utilize graphic design tools and techniques for CETL marketing
  • Reserve rooms/auditoriums for workshops/events. Request technical support/setup for each event/workshop. Prepare maintenance work orders requesting assistance for room setup/additional seating, etc.
  • Prepare sign in sheets and track attendance for all staff workshops/events and develop surveys.
  • Design and stage CETL events such as Department Chair and Dean Academy for Summer and Fall.
  • Ability to establish and maintain effective working relationships as necessary for work assignments, including part-time staff and student support.
Knowledge, Skills and Abilities:
  • Desktop publishing/graphic design experience with some artistic ability/flair for design
  • Event planning experience
  • Proficient in Microsoft Office software namely Word and Publisher
  • Good written and verbal communication skills
  • Must have experience maintaining printer, copier, fax
  • Proficient in editing/writing/proofreading
  • Project management experience
  • Skilled in multi-tasking and administrative duties
  • Detail oriented and organized
  • Ability to work under pressure and tight deadlines
  • The ability to pay attention to detail and work independently
  • Knowledge of purchasing procedures and guidelines for securing quotes from vendors for event catering
Required Education:
  • High School Diploma or GED with some college preferred.
Preferred Education:
  • Completion of at least two years of study at an institution of higher education or Associates Degree
Required Experience:
  • 4 years experience working at a community college in a professional development office or comparable.
Note: This position has opportunity for remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.

Salary Grade: 111

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5680

Posting Close Date: 3/28/2025 at 6 pm CST

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