Executive Assistant

Executive Assistant

ABOUT THE ROLE

We are seeking an experienced and proactive on-site Executive Assistant to provide comprehensive administrative support to our executive team. This role requires excellent communication, strong computer and organizational skills, and the ability to manage multiple priorities in a fast-paced environment. You will be the point of contact for internal and external stakeholders, ensuring smooth operations and effective communication.

Must-Haves

* Advanced proficiency with software applications, and/or databases

* Ability to prepare and perform general analysis on spreadsheets and reports

* Ability to maintain records and create and/or assemble presentation materials

* Proficiency in PowerPoint to include preparation of presentations from basic materials

* Provide budget support by reviewing and submitting standard expenditures

* May function in a lead capacity to coordinate and direct the work of other administrative staff

* Serve as a resource in complex situations

* Must possess proactive and "outside the box" attitude

* Must be able to perform tasks, including those of a confidential nature, using judgment and

discretion

Job Responsibilities

* Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives

* Prepare and perform general analysis on spreadsheets and reports, maintain records, and create and assemble presentation materials

* Plan, coordinate, and organize special events

* Schedule and coordinate meetings, conference calls, web meetings, and other executive events

* Reserve meeting space and ensure availability of audio visual and other ancillary equipment and materials, if required

* Coordinate in-office and offsite meetings, lunches, and events as needed

* Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained

* Produce and distribute scheduled and ad-hoc reports

* Handle incoming and outgoing mail and calls

* Maintain databases and filing systems, whether electronic or paper

* Order and maintain inventory of appropriate office and meeting supplies

* Cross train with others and train others on operational aspects within their scope of responsibility

* Provide highly skilled administrative support and assist with tasks when requested by various business units

The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

This is an on-site position. No remote/hybrid work is available

Pay: $32.00 - $36.00/hr. BOE

Education and Experience

• High school diploma or equivalent
• Must possess minimum of six (6) years of progressive executive-level administrative experience
• Proficiency in use of social media for business purposes
• Project coordination experience preferred

Knowledge, Skills, and Abilities

• Advanced knowledge of and skill with Microsoft Office Suite and various systems
• Able to demonstrate customer service skills in a courteous, professional, and helpful manner
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to maintain confidentiality of information
• Able to independently problem solve
• Able to work with accuracy and attention to detail
• Able to multi-task
• Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills)
• Able to perform tasks and duties with minimal direction
• Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans