Position Details
Position Information
| Recruitment/Posting Title |
Program Support Coordinator |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
RWJ-Office of the Dean |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Support Coordinator for the Office of the Dean at the Robert Wood Johnson Medical School.
Rutgers is seeking a Program Support Coordinator for the Office of the Dean at the Robert Wood Johnson Medical School. Incumbent will provide administrative/management support of project plans for the integration of
RWJMS and
NJMS. Coordinates the development of new or substantial modification of existing data processing and their supporting methods and procedures. Works with co-leadership and membership for the key subcommittees from
RWJMS and
NJMS faculty, students, and staff to organize the work of integration around the topics of governance and administration, academic environment, faculty, curriculum, and medical students. Involves extensive preparatory work for single accreditation process. Also working in concert with subcommittees on curriculum, admissions, strategic planning.
Among the key duties of this position are the following:
- Serves as direct report to the Chief of Staff (COS) in the Office of the Dean. Reports to and partners with COS to provide administrative & organizational support on project progress, problems and the need for changes.
- Coordinates and fulfills Dean's Office ad hoc initiatives and projects by gathering data requested for analysis and presentation. Assists with large-scale projects, which include but are not limited to the Integration of the Medical schools and various recurring school events. Assist with special event coordination (track attendees and creates/sends announcements & reminders) also ordering catering and necessary supplies.
- Works with Integration leaders and Project Manager to ensure project objectives are communicated across integration teams and successfully achieved. Must possess the ability to work well with all levels within the organization, including school/university officials, faculty, staff, students and community physicians and leaders with diplomacy, executive maturity and sensitive human relations skills.
- Maintains calendar for project tasks including Task Forces, Advisory Sub-Committees & Integration Exec. Team meetings. Schedules zoom meetings and communicates critical task, as needed.
- Assist with maintaining and tracking financial records to ensure expenditures are in accordance with allocated funds.
- Assists with annual Stewardship processes - communicating schedules and arranging meetings (anticipating additional tasks).
|
| Position Status |
Full Time |
| Hours Per Week |
|
| Daily Work Shift |
|
| Work Arrangement |
This position requires a fully on-site work arrangement. |
| FLSA |
Exempt |
| Grade |
26S |
| Position Salary |
|
| Annual Minimum Salary |
73161.00 |
| Annual Mid Range Salary |
87905.00 |
| Annual Maximum Salary |
104450.00 |
| Standard Hours |
37.50 |
| Union Description |
HPAE 5094 |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree Business Administration, Education, Liberal Arts or in related area and (3) years of experience.
- Equivalent experience, education and/or training may be substituted for the education requirements.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Excellent customer service skills.
- Have the aptitude to organize, retrieve, format, and export data from multiple sources to develop ad hoc and standard reports.
- Highly proficient in Microsoft Office (outlook, word, excel, powerpoint) or similar software is a must.
- Strong experience in establishing zoom meetings.
- The ability to plan and organize projects independently as well as maintain and efficient and productive work environment is required.
- High degree of initiative and self-motivation; ability to exercise exceptional discretion, confidentiality, and judgment in dealing with sensitive issues; creativity and resourcefulness; ability to work independently and as a team member.
|
| Preferred Qualifications |
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
- Physical Demands: Standing, sitting, walking, talking, hearing. No special vision requirements.
- Work Environment: Must be flexible regarding work hours in order to accommodate the demands of the Dean's Office.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST0545 |
| Posting Open Date |
|
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Mar 12, 2025