Purchasing Specialist
 Philadelphia College of Osteopathic Medicine | |
 United States, Pennsylvania, Philadelphia | |
 Mar 14, 2025 | |
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Purchasing Specialist We are currently seeking to fill our Purchasing Specialist position at the Philadelphia campus with a highly qualified and passionate individual. Job Title: Purchasing Specialist
Department: Financial Operations
FLSA: Non-Exempt
Location: Philadelphia, PA
POSITION SUMMARY
The PCOM Purchasing Specialist is a customer service position that supports our decentralized procurement environment by managing the e-procurement system, training users, and assisting with daily purchasing operations. This role serves as a key resource for internal stakeholders ("buyers"), providing guidance, troubleshooting issues, and ensuring a smooth purchasing experience. Strong interpersonal skills, attention to detail, and a customer-service mindset are essential. Additionally, the position collaborates with Accounts Payable, vendors, and IT to maintain efficient procurement processes and system functionality.
ESSENTIAL DUTIES AND RESPONSIBILITIES
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Receives purchase requisitions and verifies for accuracy and authorization. Produces Purchase Orders in the e-Procurement system from completed and approved requisitions.
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Conducts routine training for all users of e-procurement software. Assists heavy users, or users requiring unique assistance, with additional training as needed (i.e Plant Operations, ITS)
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Maintains e-Procurement approval queue to mirror system-of-record's approval queue. Assists Purchasing Manager with maintaining requisition and approval queue database in system-of-record at request of end user and management.
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Maintains vendor registration in e-Procurement. Approves, based on proper documentation, new vendors for e-Procurement after ensuring vendor properly exists in system-of-record. Maintains rapport and good working relationships with vendors, users and other purchasers.
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Liaison with Accounts Payable to ensure a smooth interface between purchasing and invoice payments.
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Liaison with e-Procurement system company as point person for problem resolution, software configuration, and software enhancements.
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Manages users in the online booking software used by PCOM's travel agency.
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Assists Purchasing Manager with developing purchasing policies and procedures for management approval according to PCOM's changing work environment.
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Assists Purchasing Manager with electronic integration of suppliers into e-Procurement software.
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Assists Purchasing Manager with resolving issues with suppliers, supplier inquiries, tax-exempt certificates, and account errors.
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Performs other related duties and projects as assigned and requested.
POSITION REQUIREMENTS
Education
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Bachelor's Degree in business or similar (will be given first priority)
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Associates Degree will be considered in conjunction with five or more years of experience
Experience
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Three (3) years of experience in purchasing/procurement for applicants with a bachelor's degree or higher.
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Experience in Procurement in a higher education/nonprofit organization highly desirable.
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Ellucian Banner, Workday and/or e-Procurement experience and expertise is highly preferred.
Required Skills
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Integrity and sound judgment, excellent communication skills, and the ability to effectively and professionally work with administration, faculty, and staff.
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Extremely reliable and has demonstrated experience meeting deadlines.
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Ability to maintain an extremely high level of confidentiality in dealing with sensitive information.
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Must be detail-oriented, accurate, organized, and thorough in the planning and implementation of work tasks.
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Excellent organizational and communication skills
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Refined ability to provide training to key personnel
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Ability to work independently, multitask and prioritize, reconcile discrepancies to ensure accuracy, and be flexible in adapting to changes in priorities and assignments.
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Proficiency in Microsoft Office applications (strong Excel skills) and financial accounting processes and systems.
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Knowledge of and experience with e-procurement systems.
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Must be resourceful and flexible in using available resources and technology in the most efficient manner; must be highly adaptable to technological change. The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices. | |