POSITION SUMMARY
We are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our Environmental, Health & Safety (EH&S) and Facilities & Maintenance teams. The ideal candidate will be responsible for coordinating administrative functions, managing documentation, supporting compliance efforts, and ensuring smooth daily operations within these departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative Support
- Manage schedules, meetings, and appointments for EH&S and Facilities leadership.
- Prepare reports, presentations, and correspondence as needed.
- Maintain and update department records, including permits, compliance documents, and maintenance logs.
- Process invoices, purchase orders, and track expenses for both departments.
- Assist in preparing and distributing internal communications related to safety, facilities, and maintenance activities.
EH&S Support
- Assist in maintaining safety and compliance records, including OSHA logs, training documentation, and incident reports.
- Coordinate employee safety training sessions, track attendance, and ensure timely completion.
- Support the team in audits, inspections, and regulatory reporting by organizing necessary documents.
- Order and track safety supplies, personal protective equipment (PPE), and first aid kits.
Facilities & Maintenance Support
- Coordinate facility work orders and maintenance requests, ensuring timely resolution.
- Track and schedule routine inspections, preventive maintenance, and service contracts.
- Maintain an organized filing system for equipment manuals, warranties, and service records.
- Assist in space planning, office moves, and workplace setup as needed.
- Liaise with vendors and contractors for facility-related services.
ESSENTIAL SKILLS AND EXPEREIENCE
- Proven experience as an administrative assistant or in a similar support role.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks and prioritize work effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with record-keeping, reporting, and document management.
- Familiarity with EH&S regulations and facility management processes is a plus.
- Strong communication and interpersonal skills.
- Ability to work independently and collaboratively within cross-functional teams.
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BAUER COMPRESSORS, INC.
Mar 11, 2025