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Administrative Associate, UTeach Outreach

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Mar 10, 2025
Job Posting Title: Administrative Associate, UTeach Outreach ---- Hiring Department: UTeach-Natural Sciences ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: What starts here really does change the world. The College of Natural Sciences (CNS) at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. As an employee of UT-Austin, you'll enjoy a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. Additional information is available athttps://hr.utexas.edu/prospective/benefits. About UTeach UTeach at UT Austin includes the innovative UTeach STEM teacher preparation program, a national expansion effort for that program, teacher professional development, and a number of local STEM education initiatives, all supporting the improvement of STEM education and the public education system overall. UTeach Outreach serves as one of the University's largest outreach initiatives. We strive to inspire students to take an active interest in STEM, while increasing access for students to pursue and succeed in STEM-focused college majors and careers. This is accomplished through a variety of initiatives: university service-learning courses, K-12 summer camps, student internships, pre-service and in-service teacher development, school-day and after-school programming, STEM competitions, and participation in numerous community events. Purpose This position supports administrative duties related to summer camp registration and enrollment, including overseeing registration systems, providing student and family support, and managing community partnerships. Responsibilities Registration Management. Create, revise, and manage registration systems. Troubleshoot issues with external software providers and manage financial communications related to refunds, tax receipts, and donations. Administrative Management. Represent UTeach Outreach internally and externally by managing administrative tasks, facilitating clear communication, and supporting program logistics across all aspects, including summer camps. Camp Communication. Provide clear, accurate, and timely communication as the primary contact for camp families and students. Records Retention and Data Management. Maintain organized and accurate records while ensuring confidentiality. Provide data and analysis to support key projects. External Partnership Support. Empower partner organization staff with the knowledge and resources needed to assist their students with registration and orientation. Oversee key logistical aspects of partnerships and maintain strong communication with external stakeholders. Other duties and projects as assigned. Required Qualifications Fluency in English and Spanish, with strong verbal and written communications. High School degree and a minimum of five years' relevant experience in an administrative support capacity or Bachelor's degree and one year of experience as an Administrative Assistant. Strong organizational skills with the ability to track and report key metrics Demonstrated ability to coordinate and/or manage event logistics Experience working with a variety of stakeholders, including families, students, and external partners Proficiency in Microsoft Office, cloud storage, and other relevant software Ability to work independently while collaborating within a team environment Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree in a STEM or related field Experience managing registration systems, tracking student performance, and/or overseeing data management processes. Demonstrated knowledge of UT policies, procedures, and business applications. Familiarity with MailChimp, Remind, and other communication platforms Knowledge of Youth Protection Program policies and compliance requirements Experience supervising interns or part-time staff Prior work in community outreach or partnership-building Experience in financial processes related to registration, refunds, and invoicing Demonstrated ability to assess and improve accessibility in program materials and communications Salary Range $54,000 + DOE Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Must be able to attend occasional special meetings or events of normal business hours, including high peak times in spring and summer Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.