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Administrative Specialist
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![]() United States, Virginia, Haymarket | |
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Administrative Specialist I Job Code: SE4099 FT M-F 8-4 ABOUT US We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know - and making connections with - our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience. As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people's lives every day. JOB TYPE Classification: Nonexempt Supervises Positions: No JOB SUMMARY The Administrative Specialist I provides both administrative and clerical support to the department, either as part of a team or individually to ensure the administration and smooth running of departmental business. Serves as resource to staff. Job Relationships: Reports to and receives assignments from Manager level. Communications: Communicates effectively with all levels of hospital staff and visitors.
Administration and Event Management: Ensures the administration and smooth running of departmental business.
Financial Management: Works with staff and vendors to collect and submit invoices.
Supplies Management: Works with suppliers and vendors to ensure that the department has the required supplies on hand.
Timekeeping: Oversees departmental timekeeping duties, including researching discrepancies and correcting as appropriate.
Security Liaison: Coordinates employee access to organizational facilities and resources.
The incumbent may be asked to perform additional duties as assigned. QUALIFICATIONS Education: High School Diplomaor GED required. Education in basic office procedures preferred. Experience: 1 yearof administrative support experience preferred. Healthcare administrative support experience preferred. Refer to the Life Support Training Policy for additional details. Licensure: N/A Additional Skills/Requirements Required: Ability to effectively communicate with physicians and hospital staff. Ability to use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases; Ability to successfully complete generic and department-specific skills validation and competency testing. Additional Skills/Requirements Preferred: N/A PHYSICAL DEMANDS Physical Demand Code: 6A, Customer Service Work Function/Activity: Sedentary to Light Physical Demand The job requires frequent sitting and standing, occasional walking, and bending/stooping. Frequent repetitive arm, hand, and finger movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper. OTHER
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information. |