New

Administrative Assistant (Financial Operations)

Broward County, Florida
$23.54 - $37.58 Hourly
medical insurance, dental insurance, life insurance, vision insurance, vacation time, paid holidays, sick time, retirement plan
United States, Florida, Fort Lauderdale
Mar 05, 2025
REQUIREMENTS AND PREFERENCES The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Assistant at the Fort Lauderdale - Hollywood International Airport. The Broward County Aviation Department which operates the Fort Lauderdale-Hollywood International Airport and North Perry Airport is seeking an analytical, professional Administrative Assistant to assist Aviation's Finance Division with administrative and finance-related clerical duties. The successful incumbent will be the primary backup to the Aviation Department's Payroll Program Coordinator who prepares the bi-weekly payroll and associated reports for over 700 employees. The successful incumbent will also be responsible for updating spreadsheets and logs, processing transactions using the PeopleSoft billing system, preparing daily bank deposits, balancing cash receipts, and reconciling deposit slips. All Aviation Department employees must be able to interact courteously with the public, Airport vendors, contractors, and fellow employees to maintain a professional work atmosphere by acting and communicating in a manner that promotes a positive work environment. This class works under general supervision, independently developing work methods and sequences. General Description Performs a variety of administrative support and clerical duties. Works under general supervision, independently developing work methods and sequences. Minimum Education and Experience Requirements Requires two (2) years of technical clerical, administrative, payroll, financial or closely related experience. Special Certifications and Licenses Must possess a valid Florida driver's license during employment and maintain authority to drive on County business. Ability to obtain and maintain a Security Identification Display Area (SIDA) Badge and Customs Seal. Preferences Associate's degree in accounting, Finance or a related field. Bachelor's degree in accounting, Finance or a related field. Payroll, Kronos, and PeopleSoft experience. Intermediate to advanced proficiency in Excel. Per the Code of Federal Regulations, Title 49, Part 1542, all airport employees must undergo a Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) to obtain a Security Identification Display Area (SIDA) Badge, as required by the Transportation Security Administration (TSA). DUTIES AND RESPONSIBILITIES The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary. * Review and audit timecards for payroll sections as assigned * Prepare timecard adjustments for payroll sections as assigned * Prepare shoe reimbursement requests * Monitor and respond to inquiries received in the AVPayroll mailbox, daily * Distribute Bonus Day Letters, biweekly * Prepare and distribute PT19 (Casual) employee tracking reports * Invoice - Monthly OFFRAC Reports * Invoice - Monthly ONRAC Reports * Invoice - Monthly OFFPRK Reports * Invoice - PFCs * Invoice - US Customs 559 Reimbursements * Invoice - Monthly Cargo & RCC Utilities * Invoice - Monthly Fuel Reports * Invoice - Clerk of Courts * Prepare & Send to Business - Monthly Fuel Summary Report * Backup - Enter - Payment Requests as assigned * Backup - Invoice - Monthly Rents * Prepare and send the status of accounts for assigned customers and requests received from the BCAD-AR inbox. * Prepare Overdue Charges (OC/Late Fee) Validations for management review * Call, email, and/or mail customers for collections * Respond to customer inquiries * Answer the finance payment line and assist customers with account balances, submitting payments, and any good-faith requests * Regularly monitor collection accounts as assigned * Review and reconcile customer accounts * Assist with annual interim and year-end audits * Perform related work as assigned WORK ENVIRONMENT Physical Demands Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Unavoidable Hazards (Work Environment) Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None. SPECIAL INFORMATION Competencies Tech Savvy Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology. Manages Complexity Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options. Decision Quality Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures. Plans and Aligns Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work. Ensures Accountability Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others. Manages Conflict Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally. Communicates Effectively Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others' perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking. Demonstrates Self-Awareness-Awareness Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Actively seeks feedback from a variety of sources; asks clarifying questions to understand and improve own impact on others or on team performance. Reflects on and learns from own mistakes. County Core Values All Broward County employees strive to demonstrate the County's four core behavioral competencies. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Customer focus: Building strong customer relationships and delivering customer-centric solutions. Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Values differences: Recognizing the value that different perspectives and cultures bring to an organization. Americans with Disabilities Act (ADA) Compliance Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request. Emergency Management Responsibilities Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned. County-wide Employee Responsibilities All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies. All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.